Position: HR & Admin Executive

Industry: Dental / Healthcare

Work Schedule: 6 Days per Week

Working Hours: 6:00 AM – 3:00 PM IST

Work Location: SV road kandivali west

Employment Type: Full-Time

About the Role

We are looking for a responsible and organised HR & Admin Executive to support the day-to-day HR and administrative operations of our dental organisation.

Our dental clinics are based in Australia, and the selected candidate will work closely with and coordinate with the Australian management and clinic teams. The role combines HR coordination, recruitment, administration, stock management, dental supply ordering, documentation, and operational support.

The early working hours are specifically designed to align with the Australian team.

Key Responsibilities

HR & Recruitment

- Assist with recruitment for clinical, administrative and support positions.
- Post job advertisements on appropriate recruitment platforms.
- Screen CVs and shortlist suitable candidates.
- Conduct initial candidate screening calls.
- Coordinate interviews with management and department heads.
- Follow up with candidates regarding interview schedules, documentation and joining dates.
- Prepare and maintain employee records, offer letters, contracts and other HR documentation.
- Assist with employee onboarding and induction.
- Maintain attendance, leave and staff-related records.
- Coordinate with management regarding staffing requirements and roster-related matters.
- Maintain recruitment trackers and employee databases.
- Assist management with general HR matters and employee communication.

Administration & Australian Team Coordination

- Communicate daily with the Australian dental clinic and management teams.
- Follow up on administrative tasks assigned by the Australian team.
- Maintain spreadsheets, reports, trackers and operational records.
- Coordinate between the India-based administrative team and Australian clinics.
- Assist with documentation, invoices, supplier correspondence and general office administration.




- Follow up on outstanding operational tasks and ensure they are completed within required timelines.
- Maintain organised digital records and confidential company information.

Dental Stock Management & Ordering

- Monitor dental stock levels for the Australian clinics.
- Maintain accurate stock and inventory records.
- Coordinate with clinic staff regarding stock requirements.
- Prepare and maintain stock-ordering sheets and inventory trackers.
- Place orders for dental materials, consumables and other clinic supplies as instructed.
- Communicate with Australian dental suppliers regarding orders, availability, pricing and delivery.
- Follow up on delayed or incomplete orders.
- Track purchase orders, invoices and deliveries.
- Ensure essential dental materials are reordered before stock reaches critical levels.
- Maintain supplier details and purchasing history.
- Assist management in comparing supplier pricing where required.
- Coordinate stock requirements between different clinic locations.

Candidate Requirements
- Previous experience in HR, administration, recruitment, operations or office coordination.
- Strong communication skills in English, both written and spoken.
- Comfortable communicating professionally with an Australian-based team.
- Good knowledge of Microsoft Excel / Google Sheets, Word, email and general office software.
- Strong organisational and follow-up skills.
- Ability to manage multiple responsibilities and deadlines.
- Positive attention to detail, particularly for stock management and documentation.
- Comfortable working independently and taking ownership of assigned tasks.
- Willing and able to work 6:00 AM – 3:00 PM IST, 6 days per week.
- Experience in a dental, healthcare or medical environment would be highly preferred.
- Knowledge of dental products, materials or dental stock management would be an advantage.

Pay: ₹25,000.00 - ₹40,000.00 per month

Application Question(s)

- Are you comfortable working 6 days per week from 6:00 AM to 3:00 PM IST on a permanent basis?

Work Location: In person

📌 HR Executive (Kandivali)
🏢 B u0026 B PROGRESSIVE DENTAL GROUP
📍 Kandivali