Designation: Facility Supervisor

Department: Administration / Facilities Management

Location: UDMRI, Mazri Grant, Dehradun

Employment Type: Full-Time

Reporting To: Administration / Facility Manager / Management

Key Responsibilities

1. Facility & Infrastructure Management

- Conduct daily inspections of the institute, hospital, academic blocks, hostels, common areas, and surrounding premises.
- Ensure that electrical, plumbing, civil, HVAC/AC, water supply, furniture, fixtures, and other facility-related requirements are attended to promptly.
- Identify maintenance issues and coordinate with the concerned technician, vendor, or contractor for resolution.
- Maintain records of repairs, maintenance work, breakdowns, and pending requirements.
- Follow up on preventive and routine maintenance schedules.

2. Housekeeping & Cleanliness

- Supervise housekeeping staff and ensure proper cleanliness and hygiene across all designated areas.
- Prepare/monitor housekeeping duty rosters and ensure adequate staff deployment.
- Conduct regular checks of classrooms, laboratories, offices, hostels, washrooms, corridors, common areas, and outdoor spaces.
- Ensure availability of cleaning materials and consumables.
- Report repeated deficiencies or negligence to the Administration.

3. Hostel & Residential Facility Support

- Regularly inspect hostel facilities, including rooms, common areas, washrooms, electrical fittings, plumbing, furniture, ACs, refrigerators, and other amenities.
- Coordinate with hostel administration regarding repair and maintenance complaints.
- Ensure timely resolution and documentation of hostel-related facility issues.
- Assist in maintaining discipline and proper use of institutional property.

4. Maintenance & Vendor Coordination

- Coordinate with plumbers, electricians, carpenters, AC technicians,



civil contractors, pest-control agencies, and other service providers.
- Obtain/coordinate quotations where required and submit requirements to the concerned authority for approval.
- Monitor outsourced work and ensure that work is completed as per required standards.
- Verify completion of maintenance jobs before closure.

5. Safety & Compliance

- Conduct routine checks of fire safety equipment, emergency exits, lighting, electrical points, water systems, and other safety infrastructure.
- Immediately report safety hazards, major breakdowns, or emergency situations to the appropriate authority.
- Ensure that facility-related safety protocols are followed by staff and vendors.
- Assist during emergency situations and institutional events as required.

6. Inventory & Asset Monitoring

- Monitor facility-related inventory such as cleaning supplies, tools, electrical items, plumbing materials, furniture, fixtures, and other consumables.
- Maintain proper records of issued, damaged, repaired, and replaced items.
- Report shortages, damage, or misuse of institutional property.

7. Complaint & Issue Management

- Maintain a register/system for facility complaints and maintenance requests.
- Prioritize urgent complaints and ensure timely resolution.
- Follow up with the concerned department/person until the issue is closed.
- Provide periodic reports on pending and completed facility-related work.





Desired Qualifications
- Graduate/Diploma in any relevant discipline.
- Diploma/ITI qualification in Electrical, Mechanical, Civil, or related fields will be an advantage.
- 2–5 years of experience in facility management, hospital administration, educational institutions, hotels, hostels, or similar establishments.
- Experience in supervising housekeeping and maintenance teams will be preferred.

Key Skills
- Facility and maintenance supervision
- Team handling and staff coordination
- Vendor/contractor management
- Basic knowledge of electrical, plumbing, civil and HVAC-related issues
- Good communication and interpersonal skills
- Problem-solving and decision-making ability
- Record keeping and reporting
- Ability to handle emergencies
- Good organizational and time-management skills
- Basic computer/MS Office knowledge

Personal Attributes
- Responsible and disciplined
- Proactive and solution-oriented
- Solid observation skills
- Ability to work under pressure
- Professional and approachable
- Willingness to take ownership of facility-related issues
- Ability to coordinate effectively with multiple departments

Key Performance Indicators (KPIs)
- Timely closure of maintenance complaints
- Cleanliness and upkeep of assigned facilities
- Preventive maintenance compliance
- Effective supervision of housekeeping and maintenance staff
- Reduction in recurring facility complaints
- Proper maintenance of facility records and inventory
- Vendor/service quality and timely completion of work
- Compliance with safety and institutional standards.

Pay: ₹15,500.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement
- Internet reimbursement
- Paid time off
- Provident Fund

Work Location: In person

📌 Facility Supervisor (Dehradun)
🏢 Uttaranchal Dental & Medical Research Institute
📍 Dehradun