Roles and Responsibilities

1. Correspondence and documentation

- Draft, proofread, and format letters, emails, memos, notices, and official communication on behalf of the Managing Directors

- Prepare presentations, reports, meeting notes, and minutes of meetings (MoM)

- Maintain confidential records, both physical and digital

2. Calendar and schedule management

- Manage and prioritise the MDs' daily, weekly, and monthly calendars

- Schedule and reschedule meetings, calls, and appointments, resolving conflicts proactively

- Send timely reminders and prepare briefing notes before meetings

3. Interdepartmental coordination

- Act as the point of contact between the MDs and department heads

- Follow up on action items, deadlines, and pending approvals

- Collect and consolidate updates and MIS reports from departments for the MDs' review

4. Travel and logistics

- Plan and book flights, trains, hotels, and local transport

- Prepare detailed itineraries and handle visa or travel documentation where required

- Process travel expense claims and reimbursements

5. Meeting and event support

- Organise board meetings, review meetings, client meetings, and internal events

- Arrange venues, refreshments, and materials,



and coordinate virtual meeting setups

- Handle visitor and guest reception for the MDs' office

6. Confidential and administrative support

- Handle sensitive information with strict discretion

- Screen calls, emails, and visitors, and manage the MDs' priorities

- Manage office supplies, vendor coordination, and invoice or bill follow-ups for the MD's office

7. Other duties

- Support special projects and ad hoc tasks assigned by the MDs

- Assist with personal administrative tasks where required (appointments, bookings, reminders)

Key Skills and Requirements

- Excellent written and verbal communication, with solid letter drafting skills

- Proficiency in MS Office (Word, Excel, PowerPoint) and Outlook or Google Calendar

- Strong organisation, time management, and multitasking ability

- High level of professionalism, integrity, and confidentiality

- Ability to work independently and handle pressure and tight deadlines

- Prior experience supporting senior management or directors is preferred

Qualification

- Graduate in any discipline (a PA or secretarial certification or MBA is an added advantage)

📌 Executive Assistant To Managing Director (Chennai)
🏢 Agrya Consulting
📍 Chennai