About The Role

We are looking for a highly organized and proactive Executive Assistant – Operations & Coordination to support senior management and ensure smooth coordination across business functions. The role involves executive support, follow-ups, MIS/reporting, meeting coordination, documentation, and cross-functional operational coordination.

Key Responsibilities

- Provide comprehensive administrative and operational support to senior management.

- Manage calendars, meetings, appointments, schedules, and follow-ups.

- Coordinate with internal departments and external stakeholders to ensure timely execution of tasks.

- Track action points, pending activities, deadlines, and commitments and provide regular follow-ups.

- Prepare MIS reports, presentations, trackers, dashboards, and management reports.

- Maintain and organize important documents, records, correspondence, and reports.

- Coordinate meetings, prepare agendas, record minutes of meetings, and track action items.

- Assist management in monitoring departmental activities and operational deliverables.

- Coordinate with teams such as HR, Finance, Sales, Procurement, Production, Supply Chain, and Administration as required.

- Handle confidential information and maintain a high level of discretion.

- Support business reviews, management meetings, and special projects.

- Monitor and follow up on emails, communications, and important requests on behalf of management.

- Ensure timely communication between management and concerned departments.

- Identify pending issues and proactively coordinate with stakeholders for closure.





- Perform other operational and administrative responsibilities assigned by management.

Required Skills

- Excellent communication and interpersonal skills.

- Strong organizational and coordination abilities.

- Good follow-up and task-management skills.

- Proficiency in MS Excel, PowerPoint, Word, and Outlook/email management.

- Robust reporting and MIS preparation skills.

- Ability to manage multiple priorities and deadlines.

- Good attention to detail and documentation skills.

- Ability to work with senior management and cross-functional teams.

- High level of confidentiality, professionalism, and ownership.

- Strong problem-solving and coordination skills.

Candidate Profile

- Graduate in any discipline; MBA/PG qualification will be an added advantage.

- 3–7 years of relevant experience in Executive Assistant, Management Coordination, Business Coordination, Operations Coordination, or similar roles.

- Candidates with experience supporting senior management/leadership and handling MIS, reporting, follow-ups, and cross-functional coordination will be preferred.

- Must be comfortable working in an on-site role in Zirakpur.

- Candidates should be willing to manage a rapid-paced, multi-functional work environment.

What We Are Looking For A proactive professional who can act as a strong coordination link between management and various departments, ensure timely follow-ups, maintain accurate reporting, and independently manage day-to-day operational requirements.

Skills: skills,business coordination,administrative,calendars,communication

📌 Executive Assistant - Operation & Coordination (Dera Bassi)
🏢 Majestic Basmati Rice
📍 Dera Bassi