Alphard Maritime Group

Thane | Shipping & Maritime

About the company

Alphard Group is a diversified maritime and offshore services company, founded in 2009 and headquartered in Mumbai, with core operational centers in Singapore, UAE, and India. It is a globally established player in the shipping and maritime industry, known for its strong governance and focus on building future leadership from within.

Key Responsibilities

- Manage the vice chairperson's calendar, appointments, meetings and follow-ups
- Handle incoming and outgoing correspondence (emails, calls, couriers), screen communication and draft skilled replies
- Arrange domestic and international travel, including flights, hotels, visas and itineraries
- Schedule meeting rooms, manage visitors, and prepare agendas and minutes with action-point tracking
- Prepare reports, presentations and MIS for management, and support the HR and accounts teams with data entry and MIS
- Manage daily office administration, utility bills payments and filing,



documentation and record-keeping
- Maintain office supplies and inventory, and coordinate with vendors
- Coordinate with internal departments, vessel operators, agents, vendors and clients
- Manage expense claims, petty cash and reimbursements, and follow up with accounts
- Ensure upkeep of the office premises and liaise with housekeeping and maintenance staff
- Handle confidential information with discretion
- Take up ad-hoc tasks as required

- Requirements

- Bachelors in any discipline
- 2-5 years as an Executive Assistant, secretary or admin executive
- Excellent written and spoken English
- Proficient in MS Office (Word, Excel, PowerPoint) and Outlook

Ability to commute/relocate:

- Thane District, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

? Apply: Send your updated CV to [email protected]

📌 Executive Assistant cum Admin (Thane)
🏢 Alphard Maritime Group
📍 Thane