Personal Assistant to the CEO Overview

Join a energetic and fast-paced organization led by a visionary CEO, recognized in the Forbes 30 Under 30 list, who spearheads high-impact initiatives across domestic and international markets, including the US. This role offers a unique opportunity to work closely with a highly influential leader, contributing to impactful projects while developing professionally within an innovative and entrepreneurial environment.

As the Personal Assistant to the CEO, you will provide high-level support to the CEO, ensuring efficient coordination of day-to-day operations, strategic priorities, stakeholder interactions and administrative requirements.

This is a role for someone who is exceptionally structured, highly organized, detail-oriented and dependable. The ideal candidate will be comfortable managing a dynamic schedule, multiple priorities and a broad range of responsibilities while maintaining a high standard of accuracy and professionalism.

This is not a conventional administrative support role. Given the nature of the CEO’s responsibilities across multiple priorities, stakeholders, geographies and time zones, the successful candidate must be proactive, adaptable and comfortable operating in a fast-paced environment.

Key Responsibilities:

- Strategic Calendar & Time Management
- Manage and prioritize the CEO’s calendar, schedule and commitments.
- Coordinate meetings and engagements in line with business priorities.
- Identify scheduling conflicts and potential issues in advance.
- Ensure the CEO is adequately prepared for important meetings and engagements.
- Coordinate schedules across multiple stakeholders, geographies and time zones.
- Help ensure effective use of the CEO’s time.

Executive & Administrative Support

- Manage correspondence, records, documentation and expense reports.
- Organize information and maintain well-structured digital and physical filing systems.
- Ensure important documents and information are readily accessible.
- Handle confidential and sensitive information with complete discretion.
- Support a range of administrative and executive requirements as needed.

Communication & Stakeholder Coordination

- Act as a key point of coordination between the CEO and internal and external stakeholders.
- Manage and prioritize incoming communication.
- Draft, organize and coordinate emails, messages, notes and correspondence where required.
- Ensure timely and professional communication with relevant stakeholders.
- Coordinate interactions with high-profile stakeholders, including high net worth individuals, industry leaders, think tanks and other influential individuals and organizations.

Meeting Management

- Schedule and coordinate meetings involving the CEO and key stakeholders.
- Prepare agendas, briefing materials and relevant background information.
- Ensure the CEO has the required information ahead of important discussions.
- Capture key decisions and action points where required.
- Maintain visibility on important pending actions and deadlines.

Travel & Logistics





- Plan and coordinate domestic and international travel, including flights, visas, accommodation, transportation and detailed itineraries.
- Ensure travel arrangements are coordinated efficiently.
- Manage changes to travel plans and address logistical issues when they arise.
- Coordinate time-sensitive travel requirements with relevant stakeholders and service providers.

Research & Briefings

- Conduct research on individuals, organizations, industries, events and topics relevant to the CEO’s .
- Prepare concise, well-structured briefing notes and summaries.
- Compile relevant information for meetings, presentations and decision-making.
- Quickly understand new subjects and identify the most relevant information.

Project & Priority Coordination

- Support the CEO on strategic and special projects.
- Track key timelines, deliverables and dependencies.
- Coordinate with relevant teams and stakeholders on project requirements.
- Maintain organized trackers for priorities, deadlines and key actions.
- Flag potential delays or issues requiring attention.

Personal Assistance & Ad-hoc Support

- Provide personal assistance to the CEO where required, including appointments, bookings, reminders and personal logistics.
- Manage time-sensitive personal and professional commitments with discretion and attention to detail.
- Support ad-hoc requirements and changing priorities efficiently.

Office & Operational Coordination

- Coordinate office requirements, technology needs, supplies and vendors as required.
- Support the smooth functioning of the CEO’s day-to-day operational requirements.
- Coordinate with internal teams and external service providers where necessary.

The Person We Are Looking For:

The ideal candidate will be:

· Highly structured and organized, with the ability to bring order to a busy and dynamic schedule.

· Exceptionally detail-oriented, with a strong focus on accuracy and quality.

· Highly responsible and dependable, with a strong sense of accountability.

· Proactive, with the ability to anticipate requirements and stay ahead of priorities.

· Comfortable managing multiple tasks and changing priorities.

· Able to maintain clear trackers, schedules and systems.

· Responsive and able to exercise good judgement regarding urgency and priorities.

· Calm and composed under pressure.

· Resourceful and solution-oriented.

· Discreet and trustworthy, with the ability to handle confidential information.

· Comfortable interacting with senior and high-profile stakeholders.

· Professional, polished and transparent in both written and verbal communication.

· Flexible and adaptable in a fast-moving environment.





Required Skills & Experience

· 8+ years of experience in a Personal Assistant, Executive Assistant or similar executive support role.

· Significant experience supporting C-suite executives, founders or senior business leaders.

· Experience working in a startup, entrepreneurial or high-growth environment is preferred.

· Demonstrated ability to manage complex calendars and demanding schedules.

· Proven experience coordinating domestic and international travel.

· Excellent organizational, administrative and multitasking skills.

· Exceptional attention to detail.

· Strong verbal and written communication skills with a polished and professional demeanor.

· Strong interpersonal skills and confidence interacting with senior stakeholders.

· High degree of discretion and confidentiality.

· Ability to work effectively across multiple time zones and cultures.

· Strong problem-solving and prioritization skills.

Working Style & Expectations The CEO operates in a dynamic setting where schedules and priorities can change quickly. The successful candidate should therefore be comfortable with flexibility, responsiveness and managing occasional urgent requirements.

This role may require coordination outside conventional working hours due to international stakeholders, travel, time-sensitive matters or changes in the CEO’s schedule. We are looking for someone who is not strictly limited by a 9–5 mindset and can demonstrate the flexibility required to support a senior executive effectively.

This does not mean being continuously available without purpose. It means having the maturity and professional commitment to respond appropriately when circumstances genuinely require attention.

What Success Looks Like

Success in this role means becoming a trusted and highly effective support partner to the CEO.

The successful candidate will bring greater structure and efficiency to the CEO’s day-to-day functioning by ensuring that:

· The calendar and schedule are well managed.

· Meetings and travel are efficiently coordinated.

· Important information is organized and readily available.

· Priorities, deadlines and key actions remain visible.

· Communication and stakeholder coordination are handled professionally.

· The CEO is well prepared for important engagements.

· Sensitive information is handled with complete discretion.

· The CEO can rely on the PA to manage responsibilities with professionalism, sound judgement and attention to detail.

What We Offer

· Exposure to a visionary leader and high-impact projects.

· Opportunity to work closely with senior leaders, high-profile individuals and influential organizations.

· A platform to develop professionally and expand your network.

· Exposure to domestic and international business environments.

· A collaborative, entrepreneurial and high-performance work environment.

· An opportunity to take on a critical role within the CEO’s office and work closely with leadership.

📌 Executive Assistant (India)
🏢 Aarush Impact
📍 India