Company: CAVEC Global

Location: New Delhi

Department: Administration & Operations

Employment Type: Full time

Job Summary

CAVEC Global is looking for a responsible and organised Admin Executive to manage day-to-day administrative activities, office coordination, documentation, candidate/student records, and operational support.

The ideal candidate should have good communication skills, basic computer knowledge, strong organisational abilities, and the capability to coordinate with staff, candidates, trainers, and external stakeholders.

Key Responsibilities

1. Office Administration

Manage day-to-day office administrative activities. Maintain office records, files, registers, and documentation.

Coordinate office supplies, stationery, housekeeping, and other requirements.

Ensure smooth functioning of the office and training centre.

Coordinate with vendors and service providers when required.

1. Candidate & Student Coordination

Maintain candidate/student databases and records. Coordinate with candidates regarding training schedules, documents, fees, interviews, and other requirements.

Follow up with candidates for pending documents and information.

Maintain attendance and training-related records.

Support the admissions and training teams in daily operations.

1. Documentation & Data Management

Prepare and maintain Excel sheets, reports, registers, and official documents. Ensure candidate documents are properly organised and updated.

Maintain digital and physical records.

Assist in preparing daily/weekly/monthly operational reports.

1. Staff & Trainer Coordination

Coordinate with trainers and staff regarding schedules and daily requirements. Maintain staff attendance and administrative records.





Assist management with internal communication and office coordination.

1. Communication

Handle phone calls, WhatsApp communication, emails, and general enquiries professionally. Coordinate with candidates, clients, agents, trainers, and other stakeholders.

Draft basic professional emails and administrative communications.

1. Management Support

Provide administrative support to management and the operations team. Assist with meetings, events, training batches, interviews, and other company activities.

Perform other administrative duties assigned by management.

Required Skills

Good verbal and written communication skills.

Good knowledge of MS Word, MS Excel, Google Sheets and email.

Strong follow-up and coordination skills.

Good organisational and time-management abilities.

Ability to maintain confidentiality of company and candidate information.

Professional attitude and good interpersonal skills.

Ability to work independently as well as in a team.

Qualification & Experience

Qualification: Graduate preferred.

Experience: 1–3 years in administration, office coordination, education/training, recruitment, or a similar role.

Freshers with good communication and computer skills may also be considered.

Preferred Candidate The candidate should be well-organised, responsible, proactive, presentable, and comfortable handling multiple administrative tasks simultaneously.

Working Hours

Monday to Friday: 9:30 AM – 6:00 PM

Saturday: 9:30 AM – 2:00 PM

Key Performance Areas

Timely completion of administrative tasks

Accurate documentation and record keeping

Candidate/student coordination

Office discipline and smooth operations

Effective follow-up and communication

Timely submission of reports and updates

📌 Executive Administration (New Delhi)
🏢 Cavec Global
📍 New Delhi