Assistant Manager – Administration

About RBK Educational Institutions

RBK Educational Institutions operates a network of 6 schools, providing quality education through a strong focus on academic excellence, student well-being, and efficient school operations. We are looking for an experienced Assistant Manager – Administration to oversee and coordinate administrative functions across all our schools.

Role Overview The Assistant Manager – Administration will be responsible for the central administration and coordination of administrative operations across all 6 schools. The role will work closely with school leadership, Admin Executives, vendors, contractors, and the Head of Operations to ensure that all schools have safe, well-maintained, compliant, and efficiently functioning facilities.

The position is based at the Head Office and will require regular travel to the schools as and when required.

Key Responsibilities

- Oversee day-to-day administrative operations across all 6 schools.
- Act as the central point of coordination between the Head Office and school-level Admin Executives.
- Supervise and provide guidance to Admin Executives stationed at individual schools.
- Ensure consistent administrative processes, standards, and practices across all locations.
- Conduct regular school visits to review administrative requirements and address operational issues.
- Identify gaps and implement improvements to administrative processes and services.
- Manage and coordinate relationships with vendors, contractors, and service providers across schools.
- Negotiate and review vendor quotations, commercial terms, service agreements, and contracts.




- Ensure timely renewal and proper documentation of contracts and service agreements.
- Monitor vendor performance and ensure adherence to agreed SLAs and quality standards.
- Coordinate resolution of vendor-related issues and escalations.
- Oversee administrative bills, invoices, quotations, purchase requests, and related documentation.
- Coordinate with the Finance team for timely processing of vendor payments.
- Oversee routine and preventive maintenance of school facilities, including electrical, plumbing, civil, HVAC, carpentry, equipment, and other infrastructure requirements.
- Monitor all Annual Maintenance Contracts (AMCs) across schools and ensure timely renewals and service visits for equipment and critical systems.
- Oversee security arrangements across all schools in coordination with school teams and security agencies.
- Monitor deployment, attendance, and performance of security personnel.
- Ensure implementation and periodic review of fire and safety procedures.
- Oversee stationery and administrative consumables across schools.
- Support schools with general administrative requirements and operational challenges.
- Prepare regular reports on administrative operations, maintenance, vendor performance, AMCs, expenses, and outstanding issues.




- Escalate critical operational, safety, or infrastructure issues to the Head of Operations.
- Directly coordinate and oversee Admin Executives stationed across the 6 schools.
- Allocate responsibilities, monitor performance, and provide guidance to school-level administrative teams.
- Establish explicit processes and reporting mechanisms for administrative functions.
- Ensure timely escalation and resolution of issues across locations.

Key Requirements

- 5–8 years of relevant experience in administration, facilities management, operations, or a similar role.
- Experience in managing administration across multiple locations/sites will be strongly preferred.
- Prior experience in schools, educational institutions, corporate offices, residential/commercial facilities, hospitality, healthcare, or other multi-site environments would be an advantage.
- Strong experience in vendor management, contracts, AMC management, maintenance, billing, and facilities administration.
- Working knowledge of fire & safety, security, facility maintenance, and general administration.
- Good negotiation, coordination, and problem-solving skills.
- Strong follow-up and organizational skills with the ability to manage multiple locations and priorities simultaneously.
- Proficiency in MS Office/Google Workspace and administrative reporting tools.
- Willingness to travel between schools as required.

Reporting to: Head of Operations

Location: Head Office

Travel: Regular travel to RBK schools as required

Skills: operations,security,maintenance,administration,facilities

📌 Assistant Manager - Administration (Mumbai)
🏢 RBK Educational Institutions
📍 Mumbai