Administrative Officer

Designation: Administrative Officer

Department: Administration

Reporting to: General Manager / Management

Location: Office / Factory

Job Purpose:

To manage day-to-day administrative activities, office facilities, employee support, records and coordination with various departments, ensuring smooth and effective functioning of the organization.

Key Responsibilities

1. Office Administration

- Manage day-to-day office administrative activities.
- Coordinate housekeeping, security, maintenance and other support services.
- Monitor office supplies, stationery and other administrative requirements.

1. Employee Administration

- Maintain employee attendance and leave records.
- Coordinate joining formalities, employee documents and personnel records.
- Monitor punctuality, attendance and compliance with company rules.

1. Records & Documentation

- Maintain employee-related administrative documents.
- Ensure documents are properly filed and readily available when required.
- Assist in maintaining statutory and compliance-related records.

1. Security & Safety Coordination

- Coordinate security personnel and visitor management.
- Monitor access to office/factory premises.
- Assist in implementing workplace safety, fire-safety and emergency procedures.




- Report any security or safety concerns to management.

1. General Coordination

- Coordinate between Administration, HR, Accounts, Production and other departments.
- Assist management in organizing meetings, events and official activities.
- Handle general correspondence and administrative communication.
- Carry out other administrative duties assigned by management.

Key Performance Areas (KPA)

- Smooth day-to-day office administration
- Proper maintenance of employee and administrative records
- Attendance and leave record accuracy
- Timely procurement of office/admin requirements
- Effective vendor and facility management
- Office cleanliness, security and basic safety
- Timely resolution of administrative issues
- Compliance with company rules and procedures

Qualification & Experience

- Qualification: Any Degree / Diploma in Administration, HR, Business Administration or related field.
- Experience: Preferably 35 years of relevant administrative experience.
- Good knowledge of MS Office, Excel, email and documentation.
- Good communication, coordination and interpersonal skills.
- Ability to handle multiple administrative responsibilities independently.

📌 Administration Officer (Chennai)
🏢 Lifescience Laboratories
📍 Chennai