To support the Company Secretary in ensuring end-to-end compliance with corporate laws, regulatory filings, governance practices, and secretarial standards. The role focuses on timely filings, documentation accuracy, and coordination with internal and external stakeholders.

KEY RESPONSIBILITIES

Statutory Compliance and Filings
Ensure timely filing of statutory forms with ROC (MCA portal)
Assist in preparation and filing of:
Annual Returns (MGT-7/MGT-7A)
Financial Statements (AOC-4)
DIR forms, PAS forms, etc.
Maintain compliance calendar and track due dates
Ensure adherence to Companies Act, 2013 and Secretarial Standards (SS-1, SS-2)

Board & Committee Support
Assist in organizing Board Meetings, Committee Meetings, and AGM/EGM
Draft notices, agendas, and supporting documents
Prepare and maintain minutes of meetings
Track action points and follow-ups

Secretarial Records & Documentation
Maintain statutory registers:
Register of Members
Register of Directors & KMP
Charges Register
Maintain minute books and resolutions
Ensure proper documentation and record keeping

Corporate Governance
Support implementation of governance frameworks
Ensure compliance with internal policies and SOPs




Assist in disclosures related to directors/KMP

Liaison and Coordination
Coordinate with:
ROC, MCA, and other regulatory authorities
Internal departments (Finance, Legal, HR)
External consultants (CS firms, auditors)
Handle queries related to secretarial compliance

Audit and Due Diligence Support
Assist in Secretarial Audit, Internal Audit, and Statutory Audit
Prepare and provide required documentation
Track audit observations and closure

Compliance Monitoring and Reporting
Update compliance trackers
Prepare periodic compliance reports for management
Identify compliance risks and escalate issues

Requirements:
Robust knowledge of Companies Act, 2013
Familiarity with ROC filings and MCA portal
Understanding of corporate governance principles
Exposure to SEBI regulations (for listed companies)
Drafting skills (minutes, resolutions, notices)
Documentation and record management
Compliance tracking and reporting
High attention to detail and accuracy
Solid organizational and time management skills
Ability to handle confidential information
Proactive and deadline-driven approach
Valuable communication and interpersonal skills

📌 Assistant Manager Secretarial Compliance Bengaluru
🏢 Sumadhura Infracon
📍 Bengaluru