Invoice

Booking
Prepare and book invoices accurately in Tally/ERP after verifying Work Orders, quantities, rates, taxes, and supporting documents.
Ensure proper GST, HSN/SAC, customer ledger, and accounting classification.
Maintain complete invoice records and supporting documentation.
Billing Query

Resolution
Handle and resolve billing queries, discrepancies, and invoice rejections raised by clients.
Coordinate with Accounts, Sales, Project, Stores, and Dispatch teams for required clarification and documents.
Ensure timely closure and proper documentation of billing issues.
Work Order

Reconciliation
Reconcile Work Orders/Purchase Orders with invoices raised, quantities, rates, and billed values.
Maintain Work Order-wise billing and reconciliation records.
Recent Client Billing

Process
Coordinate with recent clients to understand their billing procedure, documentation requirements, approval process, and submission timelines.
Establish and document the client-specific billing process in coordination with internal departments.
Ensure the first invoice is prepared and submitted correctly as per client requirements.
External

Kick-off Meetings
Attend client/external kick-off meetings to understand billing milestones, commercial terms,



documentation, and invoice submission requirements.
Record billing-related requirements and action points discussed during the meeting.
Communicate the agreed billing process to the concerned internal teams.
Invoice

Submission & Tracking
Submit invoices with complete supporting documents through the required client portal, email, or other approved methods.
Track invoice acknowledgement, approval, rejection, and payment status.
Follow up with clients and internal teams for pending invoices and documentation.
Reporting & Reconciliation
Prepare billing, pending invoice, and Work Order reconciliation reports as required.
Reconcile billing records with Tally/ERP and client records.
Provide accurate billing information and reports to the reporting manager.
Compliance & Internal Control
Ensure billing is carried out as per approved Work Orders, Company SOPs, and applicable statutory requirements.
Maintain proper documentation and audit trails for all invoices.
Ensure accuracy, confidentiality, and timely completion of assigned billing activities.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Billing Executive Pune (India)
🏢 OM SAI FIRE SYSTEM
📍 India