Role & responsibilities

Documentation & Records Management
Maintain and organize all project documentation, including contracts, correspondence, reports, and records.
Ensure proper filing (both hard copy and electronic) and easy retrieval of documents.
Maintain document control registers and logs as required by project standards.

Drawings Issuance & Control
Handle the issuance, tracking, and distribution of drawings and technical documents to site teams and relevant stakeholders.
Maintain drawing registers, revisions, and transmittal records.
Ensure only the latest approved drawings are circulated and used on site.

Administrative & Coordination Support
Provide day-to-day administrative support to the Project Manager and site team.
Coordinate and follow up daily with team members to ensure timely completion of assigned tasks.
Communicate and follow up with vendors, suppliers, and subcontractors regarding documentation, submissions, and approvals.

HR & Personnel Support
Assist with site HR activities such as attendance tracking, leave records, onboarding documentation, and personnel files.




Coordinate with the HR department for employee-related requirements, site mobilization, and demobilization.
Support compliance with company HR policies and site regulations.

Reporting & Communication
Reporting to Director Projects
Prepare daily, weekly, or monthly reports as required by the project team.
Record and distribute meeting minutes, notices, and internal communications.

Act as a point of contact for administrative and documentation-related queries on site.

Preferred candidate profile

Diploma or Bachelors degree in Business Administration, Office Management, or a related field.
Minimum experience as a Project Secretary, Site Secretary, or Document Controller
Robust knowledge of document control systems and procedures.
Proficiency in MS Office (Word, Excel, Outlook) and basic document management tools.
Positive communication and coordination skills.
Ability to manage multiple tasks and meet deadlines in a rapid-paced project environment.
High level of accuracy, confidentiality, and organizational skills.

📌 Secretary New Delhi
🏢 Zeno Engineering u0026 Services
📍 New Delhi