Office Assistant – Real Estate Brokerage Firm

Job Summary:
Provide administrative and operational support to real estate with a solid focus on client handling, property visits, lead coordination, documentation, and day-to-day office activities.

Key Responsibilities:
Handle incoming calls, WhatsApp messages, emails, and inquiries from prospective clients.
Communicate professionally with clients and understand their property requirements, budget, and preferences.
Coordinate with brokers, property owners, and clients to arrange property visits/site visits.
Accompany or coordinate property visits and assist clients during site inspections.
Follow up with clients after property visits and maintain regular communication regarding suitable properties.
Maintain records of leads, clients, property requirements, visits, and follow-ups.
Coordinate appointments between clients, brokers, landlords, builders, and property owners.
Assist brokers in preparing property details, listings, brochures, and presentations.
Update property availability, pricing, location, and other relevant information.
Prepare and organize agreements,



forms, reports, and other property-related documents.
Assist clients with basic information regarding property locations, amenities, availability, and documentation.
Maintain physical and digital records of clients, properties, and transactions.
Perform data entry, printing, scanning, photocopying, filing, and other administrative duties.
Assist with invoices, receipts, expenses, and basic office accounts when required.
Ensure timely follow-up with clients and help maintain positive client relationships.
Handle confidential client and property information professionally.

Key Skills:
Client Handling & Customer Service
Property Visit Coordination
Lead Management & Follow-up
Communication & Interpersonal Skills
Real Estate Documentation
MS Word & Excel
Data Entry & Record Management
Appointment Scheduling
Coordination & Time Management
Skilled and Polite Attitude

Pay: ₹8,000.00 - ₹12,000.00 per month

Work Location: In person

📌 Office Assistant Motera (India)
🏢 Npsingh Realty
📍 India