ob Summary

The Administrative Receptionist will be responsible for front office management, administrative coordination, customer communication, office documentation, and supporting management in day-to-day operations. The ideal candidate should be comfortable using up-to-date technology, AI tools, and office software to improve productivity and efficiency.

Key ResponsibilitiesFront Office & Customer Management
Welcome customers, vendors, and visitors professionally.
Handle incoming telephone calls and WhatsApp inquiries.
Route calls and messages to the appropriate departments.
Maintain visitor and inquiry registers.

Administrative Support
Manage office files and digital documentation.
Coordinate couriers, stationery, and office maintenance.
Maintain attendance records and administrative registers.
Schedule meetings and manage calendars.

Data & Office Coordination
Perform accurate data entry and maintain customer and vendor databases.
Coordinate with sales, accounts, warehouse, and dispatch teams.
Prepare reports and maintain MIS records as required.

Accounts Support (Preferred)
Assist the accounts department with basic accounting entries if required.
Generate or verify invoices, receipts, and payment records.




Coordinate with accounts for customer outstanding information.

AI & Technology Utilization
Use AI tools such as ChatGPT, Microsoft Copilot, Gemini, or similar applications to:
Draft emails and letters
Prepare reports and meeting notes
Create Excel formulas and summaries
Improve documentation quality
Assist with presentations and administrative tasks
Be open to learning and implementing new AI tools to improve office efficiency.

Other Responsibilities
Support management with special assignments.
Maintain confidentiality of company information.
Ensure smooth day-to-day office administration.

Required Skills
Valuable communication skills (English, Hindi, Marathi preferred)
MS Office (Word, Excel, Outlook)
Google Workspace knowledge
WhatsApp Business handling
Email drafting
Valuable organizational and multitasking skills
Professional telephone etiquette

Preferred Skills
Basic knowledge of Tally Prime or Tally ERP will be an added advantage.
Knowledge of AI tools (ChatGPT, Copilot, Gemini, Claude, Canva AI, etc.) or willingness to learn AI-based productivity tools will be preferred.

Pay: ₹9,021.18 - ₹22,000.00 per month

Work Location: In person

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