Job Description: Job Summary

We are looking for an organized, proactive, and reliable Personal Assistant. The ideal candidate will manage day-to-day tasks, handle confidential information with discretion, and ensure smooth operations to enhance productivity and efficiency.

Key Responsibilities
Calendar and Schedule Management
Manage the executive’s calendar, scheduling meetings, appointments, and travel arrangements.
Organize and prioritize time-sensitive matters and ensure optimal time management.
Anticipate needs and prepare relevant materials ahead of meetings and appointments.
Communication and Correspondence
Serve as a primary point of contact between the executive and internal/external stakeholders.
Screen calls, emails, and inquiries, responding when appropriate and forwarding critical messages.
Draft, edit, and proofread emails, letters, and other documents as requested.
Travel Arrangements
Organize domestic and international travel plans, including flights, accommodations, and ground transportation.
Prepare itineraries and ensure all necessary travel documents are organized and up-to-date.
Assist with expense reports and maintain records of travel and expenses.
Administrative Support




Manage confidential files and sensitive information with discretion and professionalism.
Conduct research, compile reports, and prepare presentations for meetings and special projects.
Handle personal errands and other miscellaneous tasks as needed to support the executive.
Meeting Coordination and Support
Coordinate meeting logistics, including arranging venues, preparing agendas, and taking minutes.
Follow up on action items and ensure tasks are completed as agreed upon.
Assist in organizing and coordinating events, including offsite meetings, luncheons, and networking functions.

Qualifications
Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
Excellent organizational and time-management skills, with the ability to multitask effectively.
Robust written and verbal communication skills.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
Ability to handle sensitive information with integrity and discretion.
Robust interpersonal skills and a positive, skilled demeanor.

📌 Executive Assistant Kolkata
🏢 RECEX
📍 Kolkata