About the Role

We are looking for an HR Executive who will be responsible for managing day-to-day HR operations and supporting employees throughout their employment lifecycle. The ideal candidate should have hands-on experience in employee exits, probation confirmation, resource planning, employee engagement, and general HR operations.

Experience in the BIM / Design Engineering industry will be preferred.

Key Responsibilities
1. Employee Exit Management

· Manage the complete employee exit and separation process from resignation to Full & Final Settlement.

· Coordinate with employees, reporting managers, and relevant departments during the exit process.

· Conduct and coordinate exit interviews and maintain proper exit documentation.

· Ensure timely completion of clearance, asset handover, and other exit formalities.

· Coordinate for Experience Letters, Relieving Letters, and other required exit documents.

· Maintain accurate employee exit records and MIS.

2. Employee Probation & Confirmation

· Track employees completing their probation period and initiate the confirmation process on time.

· Coordinate with reporting managers/HODs for probation feedback and performance evaluation.

· Follow up for confirmation recommendations and required approvals.

· Prepare and issue confirmation letters after completion of the process.

· Maintain proper records of probation extensions and confirmations.

3. Resource Planning / Manpower Planning

· Coordinate with department heads to understand current and upcoming manpower requirements.

· Maintain the manpower/resource planning tracker and monitor open positions.

· Support HR and management in identifying resource gaps and upcoming hiring requirements.

· Track employee movements, new joiners, resignations, and internal transfers for manpower planning.





· Work closely with the recruitment team to ensure timely hiring against approved requirements.

4. Employee Engagement Activities

· Plan and coordinate employee engagement activities, events, celebrations, and initiatives.

· Support HR in organizing employee engagement programs and internal events.

· Gather employee feedback and identify opportunities to improve employee experience.

· Support initiatives related to employee recognition, rewards, and team-building activities.

· Maintain participation records and collect feedback after engagement activities.

5. HR Operations

· Handle day-to-day HR activities and employee queries.

· Maintain accurate employee records and HR documentation.

· Support onboarding and induction activities for new employees.

· Coordinate with payroll and other internal teams for employee-related information.

· Ensure HR processes and documentation are completed within defined timelines.

· Prepare regular HR reports and MIS as required.

Requirements Required Skills & Competencies

· 2–3 years of relevant experience in HR operations/generalist activities.

· Hands-on experience in employee exit and separation processes.

· Good understanding of probation and employee confirmation processes.

· Basic understanding of manpower/resource planning.

· Good communication and interpersonal skills.

· Strong follow-up and coordination skills.

· Good knowledge of MS Excel and HRMS.

· Ability to maintain confidentiality of employee information.

· Good organizational and time-management skills.

· Experience in BIM / Design Engineering Services will be preferred.

Preferred Candidate Profile

- The ideal candidate should be proactive, approachable, and comfortable interacting with employees and managers at different levels.

- The candidate should have good ownership of HR processes, robust follow-up skills, and the ability to manage multiple HR activities independently.

📌 HR Executive (India)
🏢 nCircle tech
📍 India