To support end-to-end procurement activities for General Affairs, India covering vendor management, cost analysis, approvals and related MIS/backend administration across PAN India branch locations.
Job Responsibilities
- Requirement gathering from user departments and floating RFQs to empaneled and new vendors.
- Obtaining cost proposals, preparing cost comparison sheets and supporting negotiations with vendors.
- Processing EWF / E-Memo approvals and release of Purchase Orders as per internal procedures.
- Vendor onboarding and lifecycle management registration, MSME, DMARC, due diligence and periodic document follow-ups.
- Coordinating legal and compliance checks on vendor agreements, AMCs and related documentation.
- Vendor benchmarking, savings analysis and preparation of recommendation decks for recurring and non-recurring procurements.
- Tracking deliverables per procurement – PO raised, delivery due dates and payment status; follow-up with vendors and internal teams.
- Issuance and record maintenance of chops, ID cards, business and visiting cards, including employee / GB ID coordination.
- Maintaining Vendor Database, MIS on volumes issued, inventory trackers and standardized templates for future procurement cycles.
- Coordination with internal and external stakeholders, including branches, for procurement and general affairs requirements.
- Bringing initiatives or Introducing recent ideas for more improvement in the procurement process for a seamless & timely procurement & deliverables.
Required Skills & Competencies:
- Attention to detail and accuracy
- Analytical and problem-solving mindset
- Negotiation and interpersonal skills
- Effective time management and prioritization
- MS Office (Outlook, Excel, PowerPoint, Word)
- Academic background in Commerce / Business / Supply Chain Management
Other Considerations
- Ensure that defined procurement procedures, approval matrix and associated controls are followed.
- Maintain confidentiality of vendor pricing and commercial information.
- Ability to work in teams and support PAN India branch requirements.