Job Description Executive Assistant (EA)

Designation: Executive Assistant (EA)
Location: Thane / Mumbai
Experience: 1–3 Years

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the Business Unit Head in managing day-to-day administrative, coordination, and business-related activities.

The ideal candidate should have excellent communication and interpersonal skills, strong follow-up capabilities, valuable attention to detail, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities

- Manage the calendar, meetings, appointments, and schedules of the Business Unit Head.
- Coordinate internal and external meetings, including scheduling, agendas, and meeting logistics.
- Prepare meeting notes, MOMs, presentations, reports, and business updates as required.
- Ensure timely follow-up on action items and commitments arising from meetings.
- Coordinate with internal teams such as Sales, Presales, Delivery, Finance, HR, and Operations for business-related requirements.
- Assist the BU Head in tracking key business activities, targets, reviews, and deliverables.
- Prepare and maintain MIS, trackers, dashboards, and reports.
- Handle confidential business and employee-related information with discretion.
- Coordinate with customers, partners, vendors, and other external stakeholders whenever required.
- Manage travel arrangements, itineraries, hotel bookings, and other logistics for business travel.




- Support leadership meetings, reviews, events, and business initiatives.
- Draft and manage professional emails and business communication on behalf of the BU Head when required.
- Maintain organized records, documents, presentations, and other important business information.
- Proactively identify pending tasks and ensure closure through regular follow-ups.
- Handle ad-hoc assignments and special projects as directed by the BU Head.

Required Skills

- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Excellent follow-up and coordination skills.
- Good proficiency in MS Excel, PowerPoint, Word, and Outlook.
- Ability to prepare professional presentations and reports.
- Strong attention to detail and accuracy.
- Ability to handle confidential information professionally.
- Multitasking ability and capability to work under tight deadlines.
- Strong interpersonal skills and ability to coordinate with senior stakeholders.
- Proactive approach with a strong sense of ownership.

Desired Candidate Profile

- Graduate in any discipline.
- 1–3 years of experience as an Executive Assistant, Management Trainee, Business Coordinator, or similar role.
- Candidates with experience supporting senior management / business leadership will be preferred.
- Should be comfortable working from the office and coordinating with multiple stakeholders.
- Should demonstrate maturity, professionalism, responsiveness, and discretion.

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