- Prepare and share Proforma Invoices (PI) with exhibitors through email.
- Prepare, verify, and share final invoices with exhibitors accurately and within the required timelines.
- Respond promptly and professionally to exhibitor emails regarding invoices, billing details, payment-related queries, and corrections.
- Maintain proper records of Proforma Invoices, invoices, and related correspondence.
- Coordinate with internal teams to ensure billing information is accurate and complete.
- Verify exhibitor details, amounts, taxes, discounts, and other billing information before sending invoices.
- Follow up with exhibitors wherever required for billing documentation or clarification.
- Provide on-site billing support during exhibitions, including being available at the exhibition venue throughout the required working hours.
- Handle last-minute billing requirements and exhibitor requests efficiently during exhibitions.
- Ensure all billing activities are completed within the defined timelines.
- Maintain confidentiality and accuracy of financial and exhibitor information.
Preferred candidate profile
- Valuable knowledge of MS Excel and basic computer applications.
- Ability to prepare and manage invoices and billing records.
- Good coordination and follow-up skills.
- Ability to handle multiple tasks and meet deadlines.
- Professional and courteous approach while dealing with exhibitors.
- Punctual, disciplined, and responsible.