Roles and responsibilities

- Maintenance & Resident Dues
- Maintain the master ledger of maintenance dues for all 299 villas.
- Record and reconcile all maintenance collections.
- Update paid/pending status in the master sheet/MyGate.
- Generate and publish the full & final dues list after reconciliation.
- Track outstanding dues, late-payment charges, penalties and waivers approved by the MC.
- Issue payment receipts and maintain supporting records.
- Coordinate with residents regarding payment-related clarifications.
- Banking & Reconciliation
- Record all bank receipts and payments on a timely basis.
- Perform regular bank reconciliation.
- Reconcile MyGate, bank statements, Excel/master accounts and other collection records.
- Identify and resolve discrepancies promptly.
- Vendor Payments & Accounts Payable
- Maintain vendor-wise outstanding statements.
- Verify invoices, work completion/supporting documents and approvals before processing payments.
- Prepare payment requests/cheques/online payment instructions as per MC-approved process.
- Track advance payments, retentions, deductions and pending balances.
- Maintain vendor payment history.
- Clubhouse Accounts
- Maintain separate records for clubhouse revenue and expenses.
- Track rentals, room bookings, facility charges and other clubhouse income.
- Follow up on pending clubhouse rentals and reconcile collections.
- Maintain staff salary/payment records relating to clubhouse operations.
- Salary & Staff Payments
- Prepare monthly salary statements for association/clubhouse staff based on approved attendance.
- Process salary payments within the approved timeline.
- Maintain records of advances, deductions,



F&F; settlements and statutory deductions, where applicable.
- Monthly Financial Reporting
- Prepare monthly income & expenditure statements.
- Prepare cash/bank position reports.
- Provide villa-wise outstanding reports.
- Prepare budget-vs-actual expenditure reports.
- Submit financial statements and required MIS to the FM/MC/EC.
- Audit & Statutory Compliance
- Maintain books and supporting vouchers in an audit-ready manner.
- Coordinate with the auditor/CA for audit requirements.
- Provide required schedules, ledgers, bank statements and supporting documents.
- Ensure applicable TDS, GST and other statutory compliance is handled within prescribed timelines, in coordination with the CA/tax consultant.
- Budget & Financial Control
- Assist management in preparing annual budgets.
- Monitor actual expenditure against approved budgets.
- Flag unusual, excess or unauthorized expenditure to the MC/authorized management.
- Ensure payments are made only against proper approvals and supporting documents.
- Records & Documentation
- Maintain vouchers, invoices, receipts, agreements, bank statements and payment records.
- Maintain proper digital and physical filing.
- Ensure every transaction has adequate supporting documentation and approval.
- Coordination with FM/MC
- Provide accurate and updated financial information whenever required.
- Coordinate with the FM for operational matters having financial implications.
- Escalate overdue receivables, payment discrepancies and financial risks to the authorized MC/management. Desired Candidate Profile

- 2-5 years of experience in accountancy or related field (B.Com + CA).

- Proficiency in Tally ERP software with knowledge of GST, TDS, taxation laws.

📌 Senior Accounts Executive (Hyderabad)
🏢 D S N VARMA & ASSOCIATES
📍 Hyderabad