Job Description

Position: Executive Assistant / Office Secretary

Location: Jubilee Hills, Hyderabad
Industry: Law Firm
Experience: 2 6Years
Employment Type: Full-Time
Working Days: 6 Days a Week
Gender: Male / Female
Joining: Immediate Joiners Preferred

About the Role

We are looking for a highly organized, professional, and proactive Executive Assistant / Office Secretary to provide comprehensive administrative and executive support to senior management at a reputed law firm in Jubilee Hills, Hyderabad.

The ideal candidate should have 2–6 years of hands-on/core Executive Assistant experience and be comfortable handling confidential information, coordinating with multiple stakeholders, managing schedules, and ensuring that day-to-day executive and office activities run smoothly.

Key Responsibilities

Executive & Calendar Management

- Manage and maintain calendars, meetings, appointments, and schedules.
- Coordinate and schedule internal and external meetings.
- Ensure timely reminders and follow-ups for important meetings and commitments.
- Assist in planning daily activities and prioritizing tasks for senior management.
- Coordinate travel arrangements, meetings, and other official requirements when necessary.

Administrative Support

- Handle day-to-day administrative and secretarial activities.
- Prepare and organize documents, reports, presentations, letters, and official communications.
- Maintain physical and digital records in an organized manner.
- Handle incoming and outgoing correspondence, emails, and official communications.
- Maintain important files and ensure documents are readily accessible when required.

Coordination & Communication

- Coordinate with internal teams, clients, vendors, consultants, and external stakeholders.
- Act as a point of coordination between senior management and relevant stakeholders.
- Follow up with concerned teams on pending tasks, documents, and commitments.
- Communicate professionally through email, phone calls, and other official channels.

Confidentiality & Documentation





- Handle sensitive and confidential information with complete discretion.
- Maintain confidentiality of client, legal, financial, and management-related information.
- Ensure proper documentation and secure handling of important records.

Follow-ups & Task Management

- Track pending activities and ensure timely follow-ups.
- Maintain task lists and provide updates on significant pending matters.
- Support management in ensuring that deadlines and commitments are met.
- Proactively identify pending requirements and coordinate their closure.

Candidate Profile

- 2–4 years of proven experience in a core Executive Assistant / Personal Assistant / Office Secretary role.
- Experience supporting senior management, directors, partners, or executives is preferred.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Good working knowledge of MS Office, particularly Word, Excel, and PowerPoint.
- Ability to manage multiple priorities and work under deadlines.
- Professional personality with excellent interpersonal skills.
- Strong attention to detail and accuracy.
- High level of confidentiality, discretion, and professionalism.
- Good coordination and follow-up skills.
- Ability to work independently with minimal supervision.
- Immediate joiners or candidates with a short notice period will be preferred.

Preferred Skills

- Executive Calendar Management
- Email & Correspondence Management
- Meeting & Appointment Coordination
- Documentation & Record Management
- MS Office
- Report & Presentation Preparation
- Stakeholder Coordination
- Follow-up & Task Management
- Confidential Information Handling
- Professional Communication

Important Requirement

Candidates with genuine hands-on/core Executive Assistant experience of 2–4 years are preferred. Candidates whose experience is primarily general administration, front office, reception, or back-office operations may not be suitable for this position.

Compensation & Work Details

Location: Jubilee Hills, Hyderabad
Working: 6 Days a Week
Joining: Immediate / Short Notice Preferred

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