Executive Personal Assistant / Secretary to the Managing Director

(Business Operations & Strategic support Role)

Job Location Options:

Bangalore, Bombay / Pune, Calcutta

Employment: Full-time | In-office

Experience: 2 - 5 years preferred; exceptional candidates with less experience may also be considered

*Fresh graduate women who are talented, energetic, ambitious and eager to learn may apply for trainee positions.

About Inspira Software Services

Inspira Software Services Pvt. Ltd. is an established enterprise software company headquartered in Calcutta. We develop and deliver CRM, ERP, Project Management and other business software solutions for organisations in India and overseas.

We operate in a fast-moving, technology-driven environment and continuously adopt modern software, automation and emerging technologies.

As Inspira expands its products, markets and operations across India and internationally, we are looking for an intelligent, dynamic and capable person to work closely with the Managing Director.

This is an opportunity to work at the intersection of business, technology and executive leadership, with direct exposure to the functioning and development of a growing technology company.

Role Summary

This is a multidimensional Personal Assistant role combining close executive and personal assistance with business operations coordination and progressively broader responsibilities.

Initially, the successful candidate will provide dependable day-to-day support to the Managing Director, including coordination of schedules, meetings, communications, travel and important commitments.

As the candidate develops a deeper understanding of the Company's business, products, technology, customers and operations, the scope of the role will progressively broaden to include business coordination, operational follow-up, special assignments, selected business initiatives and increasing ownership of responsibilities.

The role requires someone who can understand priorities, learn quickly, anticipate requirements, coordinate effectively and gradually take ownership of matters without requiring detailed instructions for every task.

Prior technical or AI expertise is not required. However, comfort with modern digital tools and a willingness to learn new technologies and business processes are important.

A Close Professional Partnership

This role requires a high level of trust, qualified alignment and flexibility beyond that normally expected in a conventional Personal Assistant position.

The successful candidate will initially focus on providing comprehensive and dependable executive and personal support to the Managing Director understanding his priorities, managing commitments, anticipating requirements, coordinating arrangements and ensuring that important matters are followed through properly.

Over time, as the candidate gains experience and develops a deeper understanding of the Company's business, products, technology, customers and operations, the range of key responsibilities will progressively broaden. The candidate will gradually become involved not only in executive and personal support, but also in business coordination, operational follow-up, special assignments and selected business initiatives.

The long-term expectation is that the successful candidate will develop into a close and trusted professional support on both the executive and business sides, capable of understanding what requires attention, coordinating with others, following up on decisions and taking increasing ownership of matters without requiring detailed instructions for every task.





The objective is not merely to assist the Managing Director, but to progressively extend his working capacity across an increasingly broad range of executive and business responsibilities.

Key Responsibilities

Business Coordination

As the candidate develops familiarity with the Company's operations, responsibilities will progressively expand to include:

- Coordination with internal teams, clients, business associates and external partners.
- Follow-up of business activities, decisions, commitments and action points.
- Preparation of reports, presentations and management information.
- Assistance with business projects, operational initiatives and special assignments.
- Coordination of digital marketing initiatives and corporate communication.
- Increasingly independent ownership of select responsibilities.

Executive & Personal Support

- Manage and coordinate the Managing Director's schedules, meetings, appointments and commitments.
- Assist with correspondence, meeting preparation, presentations and follow-up.
- Anticipate requirements and ensure important matters are followed through.
- Coordinate with internal teams, other PAs and Operations Executives.
- Handle confidential business and personal information with complete discretion.
- Provide selected personal assistance and logistical support when required.

Travel

Frequent travel is an integral part of the position.

The role may involve approximately 2 - 3 business trips per month, typically lasting 3 - 5 days, within India and, when required, internationally. The candidate may be required to accompany the Managing Director on official business travel and provide on-ground coordination.

Desired Candidate Profile

We are looking for a dynamic, intelligent and emotionally mature person who can work confidently and discreetly in close coordination with senior leadership.

The ideal candidate should have:

- Excellent spoken and written English and good command of Hindi.
- Strong organisational, coordination, follow-up and time-management skills.
- The ability to manage changing priorities and work independently.
- Mental agility, curiosity and a strong willingness to learn.
- Confidence in interacting with senior executives, clients and business associates.
- Good judgement, discretion, integrity and emotional maturity.
- Comfort with frequent travel and demanding schedules.
- An interest in technology, automation and emerging developments such as AI will be an advantage.

The candidate should also be able to develop a strong and trusting professional working relationship with the Managing Director and work harmoniously with other members of the team.

Experience

2 - 5 years of relevant experience will be preferred in areas such as:

Executive / Personal Assistance, Business Coordination, Business Operations, Administration, Client Coordination, Business Development Support, Sales Coordination, E-commerce Operations or Project Coordination.

Exceptional candidates with less experience may also be considered if they demonstrate outstanding aptitude, maturity, communication skills, learning ability and potential to grow into a high-trust executive support role.





Candidates with greater experience may also be considered where their profile and expectations are well suited to the position.

Minimum Requirements

- Bachelor's degree in any discipline.
- Excellent spoken and written English.
- Good command of Hindi.
- Proficiency in MS Office and/or Google Workspace.
- Strong organisational and coordination skills.
- Willingness and readiness for frequent national travel.
- High level of integrity, discretion and self-motivation.
- Willingness to work full-time from the office.

What We Offer

- 3.5 - 7.5 LPA, depending on experience, capabilities and suitability.
- Exceptional candidates may be offered higher compensation.
- Performance-based incentives and special allowances where applicable.
- Full reimbursement of official travel and accommodation expenses.
- HRA, transport and mobile support where applicable.
- Structured mentoring and training for suitable candidates.
- Direct exposure to senior-level business operations and decision-making.
- Extensive national travel.
- Long-term professional growth under the direct mentorship of the Managing Director.

Career Development Opportunity

This position is intended as a long-term professional opportunity, rather than a conventional short-term administrative role.

The successful candidate will initially develop expertise in executive and personal assistance. With demonstrated capability and growing understanding of the Company's business, the role will progressively expand into business coordination, operational follow-up, special projects, stakeholder coordination and selected business initiatives.

The long-term objective is to develop the successful candidate into a trusted Executive Associate capable of independently coordinating a broad range of business, operational and executive responsibilities, while working effectively alongside both human teams and AI systems.

Important to Know

- Full-time, in-office position.
- Close and regular interaction with the Managing Director.
- Frequent national travel is an integral part of the role.
- The candidate may accompany the Managing Director on official business travel.
- The position involves confidential business information and selected personal responsibilities.
- The role requires flexibility as priorities and circumstances change.
- The scope and level of responsibility will increase progressively with demonstrated capability and understanding of the business.

Further details about the nature of the working relationship, travel, responsibilities and career progression will be discussed during the screening and interview process.

How to Apply

Please submit:

1. A detailed CV
2. An active mobile/WhatsApp number
3. A recent professional photograph
4. A personalised cover letter explaining:
- Your career aspirations
- Why you are interested in this role
- Why you believe you would be suitable for close executive support and business coordination
- Your willingness to travel for official works.

You may email your resume with photograph and cover letter to - [email protected]

Alternatively, applications may be submitted through the Naukri job portal.

Application Questionnaire:

All candidates applying for this position are required to complete the Application Questionnaire and provide their answers along with their application.

Candidates are expected to answer the questions independently and in their own words. The use of AI tools for drafting or generating answers is discouraged, as authenticity, clarity of thought, reasoning ability and self-expression are important considerations in the selection process.

Website: www.inspirasw.in

WhatsApp / Call: 75968 00291

📌 Personal Assistant / Secretary To MD | Operations & Strategic Support (Kolkata)
🏢 Inspira Software Services
📍 Kolkata