Roles & Responsibilities:

1. Payroll Processing:

- Coordinate with the payroll vendor for end-to-end monthly payroll processing.
- Provide, validate, and reconcile monthly payroll inputs and ensure timely submission to the vendor.
- Review payroll outputs and coordinate with the vendor to resolve discrepancies and queries.
- Ensure timely completion of payroll activities in accordance with defined timelines.

2. Full & Final Processing:

- Coordinate with the payroll vendor for end-to-end Full & Final settlement processing for exiting employees.
- Provide and validate the required inputs for Full & Final settlement, including leave balances, recoveries, deductions, and other applicable components.
- Review Full & Final calculations and coordinate with the vendor to resolve discrepancies and ensure timely settlement.
- Track the status of Full & Final settlements and ensure completion within the defined timelines.

3. Insurance Renewals:

- Coordinate the renewal and administration of employee medical insurance and other applicable benefits.
- Maintain accurate records of employee additions, deletions, and changes related to insurance coverage.
- Maintain documentation related to employee perks and insurance.
- Coordinate with relevant vendors/stakeholders to ensure timely renewal and resolution of insurance-related matters.

4. Contract Renewals:

- Track employment contracts and ensure timely renewal and communication to employees.
- Maintain records of employment contracts, agreements, and related documentation.
- Track contract terminations and ensure timely completion of required processes.
- Oversee employee probation timelines and ensure smooth and timely processing.

5.Compliance:





- Support the administration and management of statutory compliance requirements, including PF and Gratuity.
- Coordinate the Gratuity renewal process and maintain monthly addition and deletion records.
- Maintain documentation related to retirement funds, statutory benefits, and other employee benefits.
- Ensure employee records and compliance documentation are maintained accurately and updated on a timely basis.
- Any other coordination required related to compliance under wage code

6. Audit Support:

- Provide HR-related data, records, and documentation required for internal and external audits.
- Support data collation and validation for audit requirements.
- Maintain employee personal files, contracts, agreements, policies, and other HR documentation in an organized manner.
- Ensure employee records and backups are maintained accurately on Workday and SharePoint.
- Support process improvements related to Workday leave management, SOPs, employee records, and documentation.
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7. Attendance & Leave Management:

- Coordinate and compile employee attendance and leave data across all state offices and ensure timely updates in the HRIS.
- Consolidate state-wise leave records and prepare and disseminate periodic leave reports on a quarterly basis.




- Coordinate with state teams to ensure accuracy and completeness of attendance and leave data.
- Support the implementation and refinement of Workday leave management processes and SOPs across all state offices.
- Maintain accurate and up-to-date consolidated attendance and leave records for organizational reporting and reference.

8. HR Operations & Program Support:

- Prepare and monitor monthly cash forecasts for People Operations-related expenses and coordinate with relevant stakeholders/vendors to ensure timely financial planning.
- Draft HR-related letters and employee communications as required.
- Facilitate HR-related procurement in accordance with approved procurement policies.
- Provide logistical and administrative support for HR-anchored programs.
- Manage follow-ups related to Professional Development activities.
- Provide support for monthly People Operations team activities.
- Provide extensive backend and coordination support for Annual Planning & Budgeting (AP&B;) activities

Preferred Candidate Profile:

- Demonstrated ability to design and implement Human Resources programs and initiatives, preferably in development sector.
- Bachelors degree with minimum of four (04) years of professional experience in HR position.
- General knowledge of the principles and practices of personnel administration.
- Demonstrated strategic approach to HR with the ability and willingness to also execute the tactical elements of the job.
- Ability to work within narrowly defined objectives under general supervision
- Ability to effectively address well defined problems of moderate complexity and complete moderately complex assignments.

📌 Associate, People Operations (New Delhi)
🏢 Room to Read
📍 New Delhi