JOB DESCRIPTION – ACCOUNTS EXECUTIVE

Department: Finance & Accounts
Designation: Accounts Executive
Reporting To: Accounts Manager / Finance Head
Location: Delhi / As per company requirement
Experience: 2–5 Years
Employment Type: Full time

Job Purpose

The Accounts Executive will be responsible for day-to-day accounting operations, maintaining accurate financial records, processing invoices and payments, reconciliation of accounts, statutory compliance support, and coordination with internal departments, customers, vendors, and auditors.

Key Responsibilities1. Day-to-Day Accounting

- Maintain accurate and up-to-date accounting records in Tally / ERP / accounting software.
- Record purchase, sales, receipt, payment, journal and expense entries.
- Maintain proper documentation and supporting documents for all accounting transactions.
- Ensure timely posting and verification of accounting entries.
- Maintain cash and bank transactions.

2. Accounts Receivable

- Prepare and process customer invoices based on approved work orders, POs, measurements and supporting documents.
- Maintain customer-wise outstanding and receivable statements.
- Follow up with customers for pending payments and coordinate with the commercial/project team.
- Prepare regular receivables and ageing reports.
- Reconcile customer ledgers and resolve discrepancies.

3. Accounts Payable

- Verify vendor invoices against POs, GRNs, delivery documents and approvals.
- Process vendor bills and maintain vendor-wise outstanding statements.
- Reconcile vendor ledgers and resolve discrepancies.




- Coordinate with purchase and project teams regarding pending bills and documentation.

4. Bank & Ledger Reconciliation

- Perform regular bank reconciliation.
- Reconcile customer and vendor ledgers.
- Identify and resolve unmatched entries, TDS differences, debit/credit notes and other discrepancies.
- Maintain accurate balance confirmations.

5. GST & TDS

- Assist in preparation and filing of GST returns, TDS returns and other statutory requirements.
- Verify GST input/output transactions and identify mismatches.
- Ensure proper accounting of TDS deductions and certificates.
- Coordinate with consultants/auditors for statutory compliance and documentation.

6. Project & Commercial Accounting

- Maintain project-wise accounting and expense records.
- Track PO value, billing, collections, retention, advances, TDS and outstanding amounts.
- Coordinate with project and commercial teams for timely billing.
- Verify supporting documents required for customer billing.
- Prepare project-wise receivable and billing status reports.

7. MIS & Reporting

- Prepare periodic reports such as:
- Customer outstanding / ageing
- Vendor outstanding
- Billing status
- Collection status
- Bank reconciliation
- GST/TDS reports
- Project-wise revenue and expenses
- Support management in preparation of monthly MIS and financial reports.

8. Audit & Documentation

- Maintain proper records for internal, statutory and tax audits.
- Provide required documents and schedules to auditors.
- Ensure proper filing and preservation of invoices, vouchers, ledgers and statutory records.

Pay: ₹10,000.00 - ₹31,000.00 per month

Work Location: In person

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