- Manage calendars, meetings, travel AI-optimized scheduling across time zones
- Prepare meeting agendas, briefs, follow-up summaries using AI transcription (Otter, Fireflies)
- Draft emails, reports, presentations AI-assisted, human-polished
- Use ChatGPT/Claude daily for research, drafting, and summarization
- Automate repetitive tasks using Zapier, Make, or no-code tools
- Build SOPs, templates, and knowledge bases in Notion
- Coordinate across HR, Finance, and external vendors
- Support hiring — scheduling interviews, tracking candidates
Must-Have:
- 2-4 years as an EA, Executive Coordinator, or Founder's Office
- Already uses AI tools (ChatGPT, Claude, Gemini) for real work
- Excellent written and verbal English
- High proficiency in Google Workspace / Microsoft 365
- Can manage 10 priorities without dropping any
- Maintains confidentiality and exercises discretion