About Ecoponic Agri Tech

Ecoponic Agri Tech LLP is a Kolkata-based agri-tech and fresh produce company, founded in 2017 built at the intersection of farming, sourcing, and distribution. We supply perishable fruits and vegetables including imported and specialty products to households, retail stores, morden trades, quick commerce and HORECA clients across kolkata.

About the Role

The Executive Assistant is the Founder's right hand: the person who makes sure that whatever he has asked for, promised or delegated actually gets done. The core of this job is follow-up. You will track every open task across teams, vendors and clients, chase it politely and persistently, and close the loop without being reminded.

This role suits someone organised, dependable and discreet, with steady experience supporting a senior leader or coordinating an office.

Key Responsibilities

Follow-up and task tracking

- Maintain a daily tracker of every task, instruction and commitment given by the Founder.
- Follow up with internal teams, vendors, clients and consultants until each item is closed.
- Give the Founder a short status update at the start and end of each day.
- Flag delays early, with the reason and a revised date.

Calendar and meetings

- Manage the Founder's calendar, appointments and reminders.
- Schedule meetings, confirm attendance and prepare the agenda and papers in advance.
- Take minutes, circulate action points and follow up on them.

Communication

- Draft, proofread and send emails, letters and WhatsApp messages on the Founder's behalf.
- Screen and route calls, emails and visitors.




- Act as the point of contact between the Founder and teams (Accounts, Sales, Marketing, Cold Storage, Dark Store).

Documentation and reports

- Prepare and update Excel trackers, MIS sheets and simple reports.
- Maintain orderly physical and digital filing of agreements, licences, bills and correspondence.
- Track renewal and due dates for licences, statutory filings, insurance and payments, and remind the concerned person in time.

Travel and administration

- Arrange travel, stay and local logistics for the Founder.
- Coordinate with banks, government offices, auditors and service providers as required.
- Support general office administration and any personal errands the Founder assigns.

Confidentiality

- Handle business, financial and personal information with complete discretion.

Experience and Education

- 3–5 years as Executive Assistant or Secretary to an MD, Director or Founder.
- Office Coordinators with steady experience in administration and coordination may also apply.
- Graduate in any discipline. A secretarial diploma or certificate is preferred.
- A stable work history is significant.

Skills Required

Must have

- Excellent follow-up skills. This is the single most important requirement for the role.
- Working knowledge of MS Office, especially Excel (data entry, sorting, filters,



basic formulas) and Word (letters, formatting).
- Good command of written and spoken English.
- Honesty, integrity and the ability to keep matters confidential.

Good to have

- Conversational Hindi and Bengali, for coordinating with staff, vendors and local offices.
- Comfort with Gmail, Google Calendar, Google Sheets and WhatsApp for work.
- Clear note-taking and minute-writing.
- Strong organisation, time management and attention to detail.
- Ability to prioritise and stay calm when several things are urgent at once.
- Polite but firm manner on calls and in follow-ups.
- Ownership: sees a task through without being reminded.

Other Requirements

- Candidates living within about 45 minutes' travel of the Park Street office are preferred.
- Punctual and reliable attendance.
- Willingness to be reachable on phone for urgent matters outside office hours.

Pay: ₹15,000.00 - ₹25,000.00 per month

Application Question(s):

- Rate your MS Excel skills. (Basic / Intermediate / Advanced)
- Do you have experience in an Admin, Executive Assistant, Secretary or Office Coordinator role? If yes, please mention which role(s) and for how many years.
- In 3–4 lines, describe how you keep track of pending tasks and follow up on them.
- This role may occasionally require you to take calls or handle urgent tasks outside office hours. Are you comfortable with this?" (Yes / No)
- Which area of Kolkata do you live in ?
- What is your current or last drawn monthly salary, and how soon can you join if selected?

Work Location: In person

📌 Executive Assistant to Managing Director (Kolkata)
🏢 Ecoponic Agri Tech
📍 Kolkata