Removed Point 5 – Travel & Meeting Coordination and renumbered the remaining sections.

Job Description – Personal Assistant

Position: Personal Assistant to Director / Business OwnerDepartment: ManagementLocation: Mohali, PunjabEmployment Type: Full-TimeReporting To: Director / Business Owner

About the Role

We are looking for a highly organized, proactive, and responsible Personal Assistant to provide day-to-day administrative and coordination support to the Director.

The role involves managing schedules, coordinating with employees and external parties, following up on tasks, maintaining records, handling communication, and ensuring that important activities are completed on time.

The ideal candidate should be well-organized, trustworthy, discreet, proactive, and comfortable handling multiple tasks simultaneously.

Key Responsibilities

1. Schedule & Task Management

- Manage the Director’s daily schedule, meetings, appointments, and reminders.
- Maintain a daily task list and follow up on pending activities.
- Help prioritize important tasks and deadlines.
- Coordinate meetings and ensure required information/documents are available.
- Maintain a record of important commitments and follow-ups.

2. Communication & Coordination

- Coordinate with employees, managers, vendors, customers, consultants, and other business contacts.
- Make and receive calls on behalf of the Director when required.
- Draft and send routine emails, WhatsApp messages, letters, and other communications.
- Follow up with concerned people and provide status updates to the Director.
- Ensure instructions given by the Director are communicated clearly and followed up.

3. Business Follow-Ups





- Track pending tasks across different departments.
- Follow up on quotations, orders, payments, purchases, production, dispatches, and other business activities as instructed.
- Maintain follow-up sheets and provide regular status reports.
- Escalate delays or important issues to the Director.

4. Documentation & Administration

- Maintain digital and physical records.
- Organize important documents, reports, invoices, agreements, and correspondence.
- Prepare basic reports, summaries, presentations, and Excel sheets when required.
- Assist with data entry and document preparation.
- Maintain confidentiality of business and personal information.

5. Personal Assistance

- Assist the Director with personal appointments and routine administrative tasks when required.
- Coordinate personal and professional schedules where necessary.
- Handle confidential personal information with complete discretion.
- Manage occasional errands or arrangements as assigned.

Required Skills & Qualifications

- Graduate in any discipline preferred.
- 1–3 years of experience in Personal Assistant, Executive Assistant, Office Coordinator, or similar role preferred.
- Excellent communication skills in English and Hindi.
- Good working knowledge of MS Office / Google Workspace.
- Good knowledge of Excel, email, WhatsApp, calendars, and online tools.




- Excellent organizational and time-management skills.
- Ability to multitask and manage changing priorities.
- Strong follow-up and coordination skills.
- Good written and verbal communication.
- Skilled appearance and conduct.

Personal Attributes

The ideal candidate should be:

- Highly organized
- Proactive rather than waiting for instructions
- Reliable and punctual
- Comfortable following up with people
- Good at remembering deadlines and commitments
- Able to handle confidential information
- Calm under pressure
- Detail-oriented
- Good at problem-solving
- Flexible with changing priorities
- Professional and trustworthy

Important Requirement

This position requires a high level of confidentiality and trust. The candidate may have access to sensitive business, financial, personal, and operational information and must maintain strict confidentiality at all times.

Salary

₹15,000 – ₹40,000 per month, depending on qualification, experience, skills, communication ability, and overall suitability for the role.

Key Performance Expectations

- Important tasks and follow-ups are not missed.
- The Director’s schedule is properly organized.
- Pending matters are actively followed up.
- Communication is handled professionally and promptly.
- Information and documents are maintained accurately.
- Confidential information remains strictly confidential.
- The Director receives timely updates on important pending matters.

Pay: ₹12,000.00 - ₹44,000.00 per month

Benefits:

- Cell phone reimbursement
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Personal Assistant to Director (Sahibzada Ajit Singh Nagar)
🏢 PSI Industries
📍 Sahibzada Ajit Singh Nagar