JOB DESCRIPTION – PRIMARY SECTION CLERKPosition Details

- Position: Primary Section Clerk
- Department: Primary Section – School Administration
- Experience Required: Minimum 6 months to 1 year of experience in a school
- Qualification: Graduate preferred
- Location: School Campus

Job Summary

The Primary Section Clerk will be responsible for providing administrative and clerical support to the Primary Section. The candidate will coordinate with teachers, coordinators, parents, students, and the administration team to ensure smooth and efficient day-to-day functioning of the section.

Key Responsibilities1. Administrative Support

- Handle day-to-day clerical and administrative activities of the Primary Section.
- Maintain proper records, files, registers, and documents.
- Prepare and maintain official documents, letters, notices, circulars, and reports.
- Assist the Primary Coordinator and Principal in routine administrative work.
- Ensure timely completion and submission of assigned administrative tasks.
- Maintain confidentiality of school and student-related information.

2. Student Records & Documentation

- Maintain accurate student records, including admission details, attendance, contact information, and other required documents.
- Update student information in school ERP/software as required.
- Maintain student files and ensure documents are properly filed and easily accessible.
- Assist in preparing student-related reports and data whenever required.
- Coordinate for collection and verification of required student documents.

3. Attendance & Leave Management

- Maintain and monitor daily student attendance records.
- Coordinate with teachers regarding attendance-related discrepancies.
- Maintain records of student leave applications and supporting documents.
- Assist in preparing attendance reports and submitting them to the concerned authority.
- Ensure timely updating of attendance data in the ERP/system.

4. Teacher & Staff Coordination

- Coordinate with Primary Section teachers for notices, circulars, forms, reports, and other administrative requirements.
- Collect and compile information from teachers as instructed by the Coordinator.
- Maintain records related to teacher duties,



classroom requirements, and other section-level activities.
- Assist in communicating important instructions to teachers and staff.

5. Parent & Visitor Coordination

- Handle routine queries from parents politely and professionally.
- Guide parents regarding basic school procedures and direct them to the concerned department/person when required.
- Maintain proper records of parent visits, enquiries, and communications where applicable.
- Coordinate with the Front Desk, Reception, and concerned departments for parent-related requirements.

6. Examination & Academic Support

- Assist teachers and coordinators with examination-related administrative work.
- Prepare, print, photocopy, scan, and distribute examination-related documents.
- Maintain examination records and required documentation.
- Assist in preparing result-related data and reports.
- Support the Primary Section during assessments, examinations, PTMs, and academic activities.

7. Communication & Correspondence

- Draft and type routine letters, notices, circulars, and official communications.
- Handle incoming and outgoing correspondence of the Primary Section.
- Maintain records of important emails and communications.
- Coordinate with other departments for timely sharing of information.
- Ensure that official communication is accurate and properly formatted.

8. Data Entry & Computer Work

- Perform regular data entry and updating of school records.
- Prepare Excel sheets, reports, and basic MIS as required.
- Use MS Word, MS Excel, email, Google Workspace, and school ERP/software.
- Maintain accurate digital records and folders.
- Ensure data is entered correctly and within the given deadline.

9. School Activities & Events

- Provide administrative support during school functions, celebrations, PTMs, workshops, meetings, and other events.




- Assist in preparing student lists, attendance sheets, certificates, notices, and other event-related documents.
- Coordinate with teachers and administrative staff for smooth execution of activities.

10. General Office Responsibilities

- Maintain proper filing and documentation systems.
- Manage stationery and office material requirements of the Primary Section.
- Prepare photocopies, scans, printouts, and other documents as required.
- Maintain registers and records related to the section.
- Follow school rules, policies, procedures, and reporting protocols.
- Perform any other administrative duties assigned by the Principal, Coordinator, or authorized management representative.

Required Skills & Competencies

- Good communication and interpersonal skills.
- Good written and spoken English.
- Basic knowledge of Gujarati/Hindi will be an advantage.
- Good knowledge of MS Office, especially MS Excel and MS Word.
- Basic knowledge of school ERP/software.
- Good typing and data-entry skills.
- Robust documentation and record-keeping skills.
- Ability to handle multiple tasks and work within deadlines.
- Good coordination skills with teachers, parents, students, and staff.
- Professional, polite, and positive attitude.
- Ability to maintain confidentiality of school and student information.
- Good organizational and time-management skills.

Eligibility Criteria

- Graduate from a recognized university/institution preferred.
- Minimum 6 months to 1 year of relevant experience in a school is mandatory.
- Candidates with experience in a Primary School / Primary Section will be preferred.
- Candidates should be comfortable handling administrative and computer-based work.
- Freshers without school experience may not be considered.

Preferred Candidate Profile

The ideal candidate should be organized, responsible, computer-friendly, and capable of handling routine school administration independently. The candidate must be comfortable coordinating with teachers, parents, students, and school management while maintaining accurate records and completing work within deadlines.

Benefits:

- Food provided

Work Location: In person

📌 Clerk GSEB PRIMARY (Surat)
🏢 P.P. Savani Chaitanya vidya sankul
📍 Surat