Tasks Expert 2.0

You become the right hand of one founder or senior executive in Current York, London, Dubai or Sydney. You run their calendar, inbox, travel and follow-ups, prepare what they need before they need it, and keep their commitments on track. You work inside our TaskGuard virtual desktop with a Team Leader beside you, and you are paid a published, fixed figure for your level.

WHAT YOU WILL DO
Calendar and time
• Own the executive's calendar across US, UK, UAE and India time zones: schedule, reschedule, protect focus time
• Prepare the day and the week: agendas, briefing notes, documents, dial-ins
• Send reminders and confirmations; chase RSVPs and pre-reads

Inbox and communication
• Triage the inbox daily: flag, draft replies, archive, escalate what needs the executive
• Draft e-mails and messages in the executive's voice
• Coordinate with their team, clients, vendors and partners on their behalf

Meetings and follow-up
• Set up meetings (Zoom, Teams, Meet), take minutes, circulate action items
• Track every action item to closure; follow up until done, not just once




• Keep a running list of open decisions and deadlines

Travel and logistics
• Plan trips end to end: flights, hotels, cars, visas, itineraries, expenses
• Handle changes fast; keep preference and loyalty profiles

Documents, reporting and data
• Build and update reports, trackers, board and investor decks
• Maintain CRM and project tools (HubSpot, Salesforce, Notion, Asana, ClickUp)
• Keep files organised; handle confidential documents with discretion

Expenses and admin
• Track and reconcile expenses, receipts and invoices; monthly expense reports
• Vendor coordination: quotes, orders, renewals, subscriptions

SCOPE BY LEVEL
• Junior: defined tasks with supervision, one executive
• Senior: owns one executive end to end, travel and reporting independently
• Lead: owns the process, guides juniors, runs the client relationship day to day
• Expert: sets the standard, handles escalations and comp

📌 Executive Virtual Assistant (India)
🏢 Tasks Expert
📍 India