Job Title: HR & Office Administrator – Project CoordinationJob SummaryWe are looking for a responsible and organized HR & Office Administrator who can manage day-to-day HR and office administration activities while also coordinating and handling company projects. The ideal candidate should have good communication, organizational, multitasking, and problem-solving skills.

- Key ResponsibilitiesHR ResponsibilitiesManage employee joining, onboarding, documentation, and exit formalities.
- Maintain employee records, attendance, leave, and other HR documentation.
- Coordinate recruitment activities, including job postings, screening, interviews, and follow-ups.
- Support payroll and employee-related administrative activities.
- Handle employee queries and coordinate with management when required.
- Assist in implementing company HR policies and procedures.
- Organize employee meetings, training, and engagement activities.
- Office AdministrationManage daily office operations and administrative activities.
- Maintain office records, documents, supplies, and equipment.
- Coordinate with vendors, service providers, and external agencies.
- Handle office purchases, invoices, bills, and administrative expenses.
- Organize meetings, appointments, travel arrangements, and office events.
- Ensure the office environment is properly maintained and operational.
- Project Handling & CoordinationCoordinate and monitor assigned company projects from initiation to completion.
- Prepare project plans, timelines, task lists, and status updates.




- Coordinate with different departments and team members to ensure timely completion of tasks.
- Follow up on project deliverables, deadlines, and pending activities.
- Maintain project documentation, reports, meeting minutes, and records.
- Identify delays or issues and escalate them to management when required.
- Track project progress and prepare regular reports for management.
- Support project meetings and ensure action items are completed on time.
- Required SkillsGood verbal and written communication skills.
- Strong organizational and time-management skills.
- Ability to multitask and handle multiple responsibilities.
- Positive knowledge of MS Office, especially Excel and Word.
- Strong follow-up and coordination skills.
- Problem-solving and decision-making ability.
- Ability to work independently as well as with a team.
- Good interpersonal and people-management skills.
- Ability to maintain confidentiality of employee and company information.
- Qualification & ExperienceBachelor's degree in HR, Business Administration, Management, or a related field.
- 2–5 years of experience in HR, office administration, project coordination, or a similar role.
- Experience handling multiple projects and coordinating with different teams will be an advantage.
- Key Performance Areas (KPIs)Timely completion of HR and administrative activities.
- Accurate maintenance of employee and office records.
- Recruitment and onboarding turnaround time.
- Timely completion of project milestones.
- Effective coordination between departments.
- Proper tracking and reporting of project progress.
- Smooth and efficient day-to-day office operations.

📌 HR Admin Executive (Surat)
🏢 Victory International
📍 Surat