About the Role

We are seeking a proactive and detail-oriented Front office & Administration Executive to support our day-to-day office operations and administrative functions. The ideal candidate should have 2-5 years of relevant administrative experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

This is a contractual position, with the selected candidate expected to be available to join from mid-October 2026.

Key Responsibilities

- Manage daily Front office administration activities to ensure smooth business operations.
- Coordinate with vendors, facility management teams, and service providers.
- Oversee office maintenance, general courier/postal requirements, housekeeping, stationery, and pantry requirements.
- Handle workstation and access coordination.
- Maintain records, documents, invoices, and administrative databases.
- Support travel bookings, Cab arrangements, accommodation arrangements, and transportation coordination when required.
- Process and track vendor invoices, purchase requests, and administrative expenses.
- Ensure compliance with office policies, safety guidelines, and administrative procedures.
- Assist with asset management, courier movement of assets, and inventory tracking.




- Provide general administrative support to employees and leadership teams as needed. Coordination with Kochi office.
- Manage Client and Visitors related hospitality arrangements.

Required Qualifications & Skills

- Bachelor's degree in any field.
- 2-5 years of experience in office administration, facilities coordination, or workplace operations.
- Strong organizational and multitasking abilities.
- Good communication and stakeholder management skills.
- Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
- Ability to work independently and manage competing priorities.
- Strong attention to detail and problem-solving skills.

Preferred Skills

- Experience working in a corporate, professional services environment or hospitality sector.
- Hospitality sector experience would be an added advantage.
- Knowledge of vendor management and invoice processing.
- Familiarity with facility and workplace administration processes.

What We're Looking For A dependable, service-oriented professional who enjoys creating a well-organized workplace workplace and can effectively support employees, vendors, and business stakeholders. Candidate should be able to join from mid- October and be open to a contractual position.

📌 Office Services Coordinator (Bengaluru)
🏢 Fragomen
📍 Bengaluru