Key Responsibilities

1. Reception & Front Desk

- Welcome and assist Ph.D. students, faculty, visitors, and guests professionally.
- Attend incoming telephone calls.
- Maintain visitor and appointment records.
- Receive and distribute courier, letters, and other documents.
- Handle basic enquiries and provide appropriate information.
- Maintain a clean, organized, and welcoming reception area.
- Support routine administrative activities as assigned by management.

2. Library Management

- Manage day-to-day library operations and ensure systematic maintenance of books and reference materials.
- Issue, receive, renew, and maintain records of library books.
- Maintain accurate records of books, users, and transactions.
- Arrange and organize books systematically for easy access.
- Maintain records of current, damaged, missing, and withdrawn books.
- Assist in library stock verification and reconciliation.
- Maintain a disciplined, quiet, and organized library environment.
- Assist Ph.D. students and other users in locating required books and reference materials.

3. Barcode-Based Book Management

- Manage the barcode-based book management process.
- Generate, print, and affix barcodes to books using a barcode printer.
- Maintain accurate mapping of barcode numbers with book records.
- Use barcode scanners for book issue, return, renewal, and stock verification.
- Ensure barcode labels are properly printed, affixed, and readable.




- Replace damaged or unreadable barcode labels.
- Conduct periodic barcode-based physical verification of library books.
- Maintain proper reconciliation between physical books and library records.
- Coordinate with the software/vendor team for any barcode or library-system-related issues.

4. Documentation & Administrative Support

- Maintain library registers, records, files, and other documentation.
- Perform data entry and update records accurately.
- Prepare basic reports related to library books, users, and transactions.
- Assist with printing, scanning, photocopying, and document management.
- Support other administrative activities assigned by management.

Required Skills

- Good Marathi typing skills, including the ability to type and maintain records in Marathi.
- Good written and verbal communication skills in Marathi, Hindi, and English.
- Hands-on knowledge of barcode printers and barcode scanners.
- Practical understanding of barcode-based book management and inventory processes.
- Good working knowledge of MS Word and MS Excel.
- Ability to operate or quickly learn Library Management Software.
- Good documentation, filing, and record-maintenance skills.
- Strong attention to detail and accuracy in data entry.
- Good interpersonal and communication skills.
- Ability to interact professionally and patiently with Ph.D. students, faculty, and visitors.

📌 Receptionist Cum Librarian (Pune)
🏢 Krishna Rajaram Ashtekar
📍 Pune