Junior Admin Executive – Techmaax

Location: Marathahalli & Jayanagar, Bengaluru, Karnataka

Employment Type: Full time | On-Site

Department: Administration & Centre Operations

Experience: 1–3 years preferred

Industry: Education / Training / Skill Development

About Techmaax

Techmaax is an established education and technology organization with over 15 years of proven experience in delivering quality training and professional learning solutions.

Backed by a strong academic foundation and modern infrastructure, Techmaax provides a conducive learning environment equipped with advanced classrooms, technology-enabled facilities, and skilled faculty.

We are looking for a proactive, organized, and people-oriented Admin Executive to support the smooth functioning of our educational institute in Bengaluru.

The ideal candidate will be responsible for centre administration, student coordination, trainer support, documentation, scheduling, and day-to-day operational activities while ensuring a qualified and welcoming environment for students, trainers, parents, visitors, and other stakeholders.

Key Responsibilities

1. Centre & Office Administration

- Manage day-to-day administrative activities at the Techmaax centre.
- Ensure classrooms, labs, reception, and common areas are properly maintained.
- Manage stationery, office supplies, equipment, and other administrative requirements.
- Maintain inventory and asset records.
- Coordinate with housekeeping, maintenance teams, vendors, and service providers.
- Ensure smooth and professional centre operations.

2. Student Administration & Coordination

- Handle student enquiries related to courses, schedules, fees, and institute procedures.
- Support student admission and onboarding processes.
- Maintain accurate student records, attendance, documents, and academic information.
- Coordinate batch schedules and classroom allocation.
- Communicate important updates, reminders, and announcements to students.
- Handle routine student concerns and escalate issues where required.

3. Trainer & Faculty Coordination





- Coordinate with trainers/facilitators regarding class schedules and requirements.
- Ensure classrooms, labs, equipment, and training materials are ready before sessions.
- Maintain trainer attendance and session records.
- Coordinate training materials, assessments, and certificates.
- Provide administrative and logistical support to trainers.

4. Academic & Batch Operations

- Maintain batch-wise schedules and records.
- Coordinate classroom/lab allocation.
- Track attendance and session completion.
- Support workshops, seminars, assessments, examinations, and student events.
- Maintain proper documentation for completed programs.

5. Communication & Follow-ups

- Communicate professionally with students through phone, email, WhatsApp, and other approved channels.
- Send reminders regarding classes, attendance, assessments, fees, and events.
- Coordinate with parents/guardians when required.
- Maintain effective communication with trainers, management, vendors, and visitors.

6. Documentation & Reporting

- Maintain physical and digital administrative records.
- Maintain student, admission, enquiry, attendance, batch, and certificate records.
- Prepare daily, weekly, and monthly administrative/operational reports.
- Support management with required data and reports.
- Ensure records are accurate, updated, organized, and easily accessible.

7. Vendor & Facility Coordination

- Coordinate with vendors for housekeeping, maintenance, printing, stationery, internet, equipment, and other services.
- Track administrative requirements and service issues.
- Assist with quotations and routine purchases.




- Follow up to ensure timely resolution of facility-related issues.

Skills & Competencies

- Excellent communication and interpersonal skills.
- Preferred Proficiency in English, Kannada, Tamil, Telugu.
- Strong organizational and coordination abilities.
- Good follow-up and time-management skills.
- Ability to multitask and prioritize responsibilities.
- Proficiency in MS Office / Google Workspace.
- Positive working knowledge of Excel/Google Sheets.
- Comfortable using email, WhatsApp, and digital communication tools.
- Strong documentation and record-keeping abilities.
- Professional, polite, and student-friendly approach.
- Ability to work independently and as part of a team.

Qualifications & Experience

- Graduate in any discipline.
- 1–3 years of relevant experience preferred.
- Experience in an educational institute, training centre, school, college, coaching institute, or similar environment will be an advantage.
- Experience handling students, trainers, admissions, or academic operations is preferred.

Ideal Candidate The ideal candidate should be:

- Highly organized and responsible
- Proactive and self-driven
- Student-friendly and approachable
- Good at follow-ups and coordination
- Detail-oriented
- Presentable and professional
- Comfortable working in a fast-paced environment
- Able to take ownership of administrative activities
- Willing to support multiple operational functions when required

Working Conditions

Full-Time | On-Site – Bengaluru

Working days and timings may vary depending on batch schedules, workshops, events, and institute requirements.

Why Join Techmaax?

- Work with a growing technology-focused education organization.
- Exposure to AI, Generative AI, technology, and professional training programs.
- Opportunity to interact with students, trainers, and industry professionals.
- Opportunity to develop expertise in academic and centre operations.
- Career growth opportunities into Centre Operations, Academic Operations, or Administration Management roles.

📌 Junior Admin Executive (Bengaluru)
🏢 Techmaax
📍 Bengaluru