Job Title: Executive Assistant (EA) to Director

Company: Luxury Real Estate Development Company

Location: Corporate Office, Mumbai

Work Type: Full-time, Work From Office

Department: Director's Office

About the Role

We are a luxury real estate developer with high-end villa projects in Alibag and Panvel. We are seeking a highly organized, discreet, and proactive Executive Assistant to the Director who will serve as the central link between the corporate office and our construction sites.

This is not a traditional EA role. The incumbent will be responsible for managing the company's statutory compliance, administrative operations, and end-to-end project reporting and MIS.

Key Responsibilities:

A. Statutory, Legal & Administrative Affairs

- Manage all company statutory compliances – ROC filings, MCA, GST, Company

Secretary coordination, labor licenses, RERA filings and renewals.
- Liaison with external consultants – CA, CS, legal advisors, architects, and government authorities.
- Drafting, vetting and maintaining all official correspondence, agreements, MOUs, board resolutions and legal documents.
- Handle complete office administration, vendor management, AMC tracking, and corporate documentation / record keeping.
- Maintain strict confidentiality of all business, financial and legal matters.

B. Construction Site Reporting
- Act as the reporting bridge between Mumbai corporate office and site teams.
- Collect daily/weekly progress reports (DPR/WPR) from Site Engineers, Project Managers and Contractors.
- Track and report on labour count, material procurement & consumption, machinery,

quality and safety compliance.
- Conduct weekly calls with site teams and prepare summary reports with photos, delays,

and action points for Director review.
- Visit sites as and when required (2-3 times a month)



for physical verification.

C. MIS, Budgeting & Project Control
- Prepare and maintain comprehensive MIS reports on project costs, budgets, cash flows,

and variances.
- Create and update Project Plans, Budget vs Actual trackers, Cost Sheets, Payment

Schedules and Contractor billings.
- Maintain master tracker for all project approvals, timelines, milestones and deliverables.
- Develop dashboards in Excel / Google Sheets for real-time project and financial visibility for management.

D. Executive Assistance
- Manage Director's calendar, meetings, travel, and confidential communications.
- Prepare presentations, meeting minutes (MOM), and follow-up on action items.

Candidate Requirements

Experience: 4-7 years as EA to Director / Business Owner / Project Coordinator in Real

Estate, Construction, or Infrastructure company is mandatory.

Education: Graduate in any discipline; http://B.Com / MBA / Commerce background preferred.

Skills & Competencies:

- Strong knowledge of Real Estate statutory compliances (RERA, ROC, Labour Laws).
- Advanced Excel & MIS Reporting – VLOOKUP, Pivot, Dashboard, Cost sheets is a must.
- Excellent written and verbal communication in English.
- High level of discretion, ownership and ability to multitask.
- Proficiency in MS Office, Google Workspace, and project tracking tools.
- Willingness to travel to Alibag & Panvel sites.

Other Requirements:

- Based in Mumbai – own vehicle is a plus.
- Able to join on immediate / short notice.
- Stable career track record with attention to detail.

What We Offer

- Prospect to work directly with the Founder/Director of a growing luxury brand.
- High-visibility role with ownership of corporate affairs and project control.
- Competitive salary: Rs. 6,00,000 - Rs. 8,40,000 LPA + Travel allowances.

Apply Now!

📌 Executive Assistant (Mumbai)
🏢 Boheim
📍 Mumbai