POSITION SUMMARY

We are seeking a highly organized and detail-oriented Admin Manager to drive event management, client engagement, stakeholder coordination and vendor management activities. The role will be responsible for planning and executing corporate events and engagements, coordinating client visits, managing multiple internal and external stakeholders, overseeing vendors and budgets, and ensuring a seamless experience across initiatives.

EXPERIENCE AND REQUIRED SKILL SETS

- Budget & Event Cost Management

- Prepare and track budgets for events, client engagements and related activities.
- Obtain and evaluate vendor quotations while ensuring cost-effective solutions without compromising experience or quality.
- Track event expenditure, invoices and supporting documentation.
- Coordinate with Finance and relevant stakeholders for approvals, payments and budget reconciliation.

2. Employee Engagement & Workplace Experience
- Support employee engagement programmes and organisational initiatives across locations.
- Coordinate workplace activities, celebrations and engagement events to enhance the overall employee experience.
- Work closely with relevant teams to ensure communication and execution are consistent across initiatives.
- Capture employee feedback and suggest improvements for upcoming programmes.

3. Event Management & Execution




- Plan and execute corporate events, leadership meetings, offsites and other organisational programmes.
- Manage end-to-end event logistics including venue coordination, travel, accommodation etc.
- Develop event plans, timelines and checklists along with HR Team to ensure seamless execution.
- Coordinate with internal teams to manage event communication, participation and on-ground

requirements.
- Oversee event-day operations and proactively resolve logistical or operational issues.

4. Client Engagement & Relationship Management
- Act as the primary point of contact for key clients, addressing inquiries, concerns, and service-related issues.
- Assist in event planning, client visits, and business development activities.
- Coordinate with internal teams to ensure seamless service delivery and resolution of client issues.
- Organize and participate in client meetings, follow-ups, and feedback sessions.
- Monitor client interactions and provide insights to improve engagement strategies.

GOOD TO HAVE

- Solid leadership, problem-solving, and organizational skills.
- Excellent communication skills, both written and verbal.
- Proficient in using MS Office Suite.

EDUCATION

- Bachelor’s degree in Facilities Management, Business Administration

📌 Admin Manager (Gurugram)
🏢 Gemini Solutions
📍 Gurugram