Location: Velachery, Chennai (On-site)

Experience: 2+ years in office operations, administration, or workplace coordination

Employment Type: Full-time

About the Role

We are looking for a dependable, highly organized, and proactive Operations Executive to lead our India office and support a growing, cross-functional team (admin, marketing, tech).

In this hands-on role, you will take full ownership of day-to-day office administration, workplace facilities, vendor relationships, and core operational record-keeping. You will also manage staff attendance, leave tracking, and employee onboarding/offboarding documentation. Working closely with our Singapore-based leadership team, you will serve as the primary on-site operational point of contact to ensure high accuracy, smooth daily workflows, and an organized workplace.

What You’ll Do

Office Operations & Staff Records

- Attendance & Leave Tracking: Maintain accurate daily attendance, track leave applications, and keep up-to-date staff attendance records.
- Employee Records: Maintain organized, accurate, and confidential physical and digital employee documentation.
- Onboarding & Offboarding: Handle end-to-end documentation, orientation, equipment allocation, and exit clearance processes for joining and departing staff.

Facility, Asset & Vendor Management

- Facility & Housekeeping Leadership: Maintain a clean, safe, and immaculate office environment. Oversee housekeeping standards and coordinate repairs/maintenance (AC, internet, equipment, utilities).
- Vendor & Asset Management: Source, negotiate with, and manage external service providers, suppliers, and contractors. Maintain an accurate asset register for laptops, office devices, furniture, and software software access.





General Office Administration & Financial Coordination

- Hands-on General Administration: Own and execute day-to-day office administration with high accuracy—including filing, internal communications, supplies procurement, and report preparation.
- Financial Admin: Manage routine office purchases, process vendor invoices, track monthly operational expenses, and maintain petty cash within approved limits.
- Cross-Border Collaboration: Serve as the primary operational liaison between the Chennai office and Singapore leadership. Communicate regularly via WhatsApp, email, and video calls to align on priorities and report operational updates.
- Problem-Solving & SOPs: Implement practical office SOPs and act as a reliable problem-solver for day-to-day workplace challenges.

What We’re Looking For

- Experience: Minimum 2 years of hands-on experience in office operations, administration, or facilities management.
- Skill Alignment: Proven track record in maintaining accurate attendance/leave records, managing vendors, coordinating facility upkeep, and maintaining structured asset registers.
- Attention to Detail & Organization: Exceptionally organized, careful, and meticulous, with zero tolerance for administrative mistakes and a high standard for workplace neatness.
- Problem-Solving Skills: A resourceful,



hands-on problem-solver who takes initiative to handle operational bottlenecks independently.
- Communication Skills: Strong verbal and written English communication skills; comfortable coordinating across time zones with Singapore leadership.
- Tech Proficiency: Proficient in Google Workspace (Sheets, Docs, Email, Calendar), task management tools, and digital attendance tracking systems.
- Education: Bachelor’s degree in Business Administration, Operations, Commerce, or a related field preferred.

Why Join Us

- Operational Ownership: Take charge of the daily operations and workplace environment of our Chennai hub.
- Cross-Border Exposure: Work in direct alignment with a Singapore-based leadership team in a dynamic international environment.
- Impactful Role: Play a vital part in building a well-structured, seamless, and effective office culture.

Interested? Please apply with your updated resume and a brief note highlighting your relevant experience in office operations and administration.

Pay: ₹15,000.00 - ₹30,000.00 per month

Ability to commute/relocate:

- Velachery, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

- If you are selected for the job, when will you be able to start?
- We’re a Singapore-based company, and we won’t be engaging an Employer of Record in India. That means you’d be engaged as an independent contractor, responsible for your own taxes and any statutory or government-related paperwork on your side.

Are you comfortable with this arrangement, and have you worked on a similar contract basis before?

Work Location: In person

📌 Operations Executive (Velachery)
🏢 Calibre 65 Pte
📍 Velachery