Company Secretary

Experience: 8-12 Years
Salary: 12-15 LPA
Employment Type: Full-Time
Location: Kolkata
Department: Legal & Secretarial / Corporate Governance

Job Summary

We are looking for an experienced and qualified Company Secretary with 8-12 years of relevant experience in corporate secretarial functions, statutory compliance, and corporate governance.

The ideal candidate must have actual hands-on experience in planning, coordinating, conducting, and documenting statutory and corporate meetings , rather than only providing administrative support. The candidate should have strong knowledge of the Companies Act, SEBI regulations (where applicable), MCA compliances, corporate governance, and statutory filings.

Key Responsibilities 1. Corporate Secretarial & Compliance

- Ensure compliance with the Companies Act, 2013 , applicable rules, regulations, and secretarial standards.
- Handle end-to-end corporate secretarial activities and statutory compliances.
- Prepare and maintain statutory registers, records, minutes, resolutions, notices, and other corporate documents.
- Manage and coordinate filings with the Ministry of Corporate Affairs (MCA) and other applicable regulatory authorities.
- Monitor statutory compliance calendars and ensure timely completion of all filings and disclosures.

2. Board & Statutory Meetings - Mandatory

- Plan, coordinate, and conduct actual Board Meetings, Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and other statutory/corporate meetings.
- Prepare meeting notices, agendas, explanatory statements, resolutions, and supporting documents.
- Coordinate with Directors, senior management, auditors, legal advisors, and other stakeholders for meetings.
- Ensure proper compliance with notice periods, quorum requirements, agenda items, voting procedures, and applicable statutory requirements.




- Attend meetings and independently handle the complete meeting process from preparation through closure .
- Prepare and finalize accurate minutes of Board and General Meetings.
- Track and ensure implementation of decisions/resolutions passed during meetings.

3. MCA & Regulatory Compliance

- Handle applicable MCA/ROC filings , including annual returns, financial statement filings, director-related filings, and event-based compliances.
- Maintain updated knowledge of changes in corporate laws, regulations, and compliance requirements.
- Ensure timely submission of statutory returns, forms, disclosures, and other regulatory documents.
- Coordinate with external professionals and regulatory authorities whenever required.

4. Corporate Governance

- Advise the management and Board on corporate governance and secretarial compliance matters.
- Ensure adherence to Secretarial Standards (SS-1 and SS-2) and applicable corporate governance requirements.
- Support the Board and management in implementing legally compliant corporate processes.
- Identify potential compliance gaps and recommend corrective/preventive actions.

5. Statutory Records & Documentation

- Maintain statutory registers and corporate records in accordance with applicable laws.
- Maintain proper documentation of resolutions, minutes, notices, disclosures, and regulatory filings.
- Ensure all corporate records are accurate, updated, confidential, and readily available for audits/inspections.

6. Stakeholder & Advisory Responsibilities

- Coordinate with Directors, senior management, auditors, legal counsel, consultants,



and regulatory authorities.
- Provide timely advice on corporate secretarial and compliance matters.
- Assist in due diligence, corporate restructuring, changes in shareholding/directorship, and other corporate actions when required.

Required Qualifications

- Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
- Bachelor s degree in Commerce, Law, Business Administration, or a related field preferred.
- 8-12 years of relevant post-qualification experience in Company Secretarial / Corporate Compliance functions.
- Strong working knowledge of the Companies Act, 2013 , MCA/ROC compliance, Secretarial Standards, and corporate governance.
- Experience in handling actual Board Meetings, AGM, EGM, and other statutory meetings is mandatory .

Key Skills

1. Corporate Secretarial & Statutory Compliance
2. Board Meeting & General Meeting Management
3. Companies Act, 2013 & MCA/ROC Compliance
4. Corporate Governance & Secretarial Standards
5. Minutes, Resolutions & Statutory Documentation
6. Regulatory Filing & Compliance Management

Preferred Candidate Profile

- Solid hands-on experience rather than purely documentation-based exposure.
- Demonstrated experience in independently managing end-to-end Board/General Meetings .
- Strong drafting and documentation skills.
- Excellent understanding of corporate laws and regulatory requirements.
- Strong communication and stakeholder-management skills.
- High attention to detail and ability to manage multiple statutory deadlines.
- Ability to work independently and advise senior management on compliance matters.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Company Secretary (Kolkata)
🏢 Estalvis Advisors
📍 Kolkata