Job Description:

Job location: Ahmedabad (WFO)

Note: Only a female candidate.

Responsible for managing the overall HR, Industrial Relations (IR), and Administration functions at the corporate office and other premises, including factory locations.

Key Responsibilities

1. Recruitment & Talent Acquisition

- Manage job portals such as Naukri, Indeed, LinkedIn, etc.

- Handle the end-to-end recruitment process.

- Screen and shortlist CVs.

- Coordinate interviews with candidates and department heads.

- Recruit, onboard, train, and allocate responsibilities to recent employees.

2. Employee Joining & Onboarding
- Complete joining formalities for new employees.

- Prepare and issue offer letters and appointment letters.

- Confirm date of joining (DOJ).

- Coordinate arrangements for computer, stationery, email ID, mobile phone, internet, and other requirements.

- Provide policy manuals and relevant documents.

- Coordinate induction and training programs for recent employees.

- Issue employee ID cards.

3. HR Operations & HRMS
- Manage HRMS and ERP software for HR-related requirements.

- Monitor daily attendance.

- Manage employee records and HR documentation.

- Maintain personnel-related data and prepare reports on:

- New hires

- Transfers

- Performance appraisals

- Absenteeism

- Other employee-related information

4. Employee Relations
- Ensure timely resolution of employee grievances in coordination with Department Heads.

- Ensure timely delivery of employee-related services, including salary/wages and benefits.

- Assist management and department heads in performance evaluations based on KRA/KPI systems.

5. Payroll, Leave & Time Office
- Manage the Time Office function.

- Ensure proper leave administration.

- Coordinate salary administration and related HR activities.





- Prepare Full & Final settlements and ensure timely clearance.

- Assist in generating UAN and ESIC numbers.

- Assist employees with PF withdrawal-related processes.

6. Statutory Compliance
- Provide HR generalist support and ensure compliance with applicable labour laws.

- Maintain statutory registers and records related to:

- PF

- ESIC

- Other applicable statutory compliances

- Maintain contractor compliance records, including:

- Contract documents / Work Orders

- PF Code

- ESIC Registration

- EC Policy, where applicable

- Contractor details

- PF Challans

- Half-yearly and yearly returns

- Letters issued to contractors

- Letters received from contractors

- Show-cause notices and related documents

7. HR Documentation

Responsible for preparing and issuing:

- Offer Letters

- Appointment Letters

- Increment Letters

- Promotion Letters

- Termination Letters

- Show-Cause Notices

- Relieving Letters

- Other employee-related HR documents

8. Administration & Facility Management
- Manage facility administration and housekeeping activities.

- Ensure cleanliness and hygiene across the workplace.

- Ensure availability of basic resources such as stationery, machinery, furniture, fixtures, etc.

- Coordinate general repairs and maintenance at the office and factory.

- Oversee facility services and maintenance activities.

- Ensure operations comply with company policies and regulations.

9. Vendor & Service Management




- Coordinate with vendors for employee-related facilities such as:

- Workplace hygiene and cleanliness

- Food services, if applicable

- Transportation services

- Other general employee facilities

- Assist the Service Team with ticket and travel bookings whenever required.

10. Security & Asset Management
- Monitor and improve security services at the office and factory.

- Ensure company property and assets are properly protected.

- Monitor factory and office supplies.

- Coordinate the purchase of office materials within budgetary constraints.

- Tag company assets and maintain the Asset Register.

11. Budget & Cost Management
- Monitor HR and Administration budgets.

- Monitor personnel and administrative operating costs.

- Assist in preparing budgets.

- Monitor Service Department employee-related costs and expenses.

12. Additional Responsibilities
- Ensure timely completion of assigned HR and administrative activities.

- Assist Management and Department Heads in various HR-related matters.

- Perform any additional tasks assigned by the Company.

Requisite Skills

- HRMS & ERP Software Management

- Recruitment & Talent Acquisition

- HR Operations & Administration

- Payroll & Leave Administration

- PF & ESIC Compliance

- Labour Law & Statutory Compliance

- Employee Relations

- Facility Management

- Vendor Management

- MS Office Proficiency

- Excellent Written & Verbal Communication

- Strong Administrative Skills

- Analytical & Logical Reasoning

- Attention to Detail

- Good Listening Skills

- Confidentiality & Discretion

- Confident & Assertive Personality

- Self-Motivated & Well-Groomed

- Ability to Handle Multiple Tasks

- Good Understanding of Business Operations

📌 Senior Executive – HR & Admin (Ahmedabad)
🏢 Kyara consulting
📍 Ahmedabad