This dual role is responsible for end-to-end transplant coordination across Bone Marrow Transplant (BMT), Renal Transplant, and GI Transplant programs and the complete academic administration of Fellowship/DNB programs.

The role ensures seamless clinical coordination, regulatory compliance, patient counselling, donor management, cadaveric allocation workflows, and smooth functioning of academic training programs as per NMC/NBE guidelines

Patient Coordination & Counselling

- Act as the primary liaison for transplant patients and families.
- Provide pre- and post-transplant counselling (medical, financial, logistical).
- Explain transplant workflow, consent processes, timelines, risks, and expected outcomes.
- Support patients through workups, investigations, insurance approvals, and documentation

Donor Coordination

- Coordinate donor evaluation, screening, and compatibility testing (HLA, crossmatch).
- Maintain communication with voluntary donors, siblings, and unrelated registries (DATRI, NMDP where applicable).
- Ensure donor consent, safety, and required reporting

Interdepartmental Coordination

- Ensure seamless coordination between
- Track pre-op fitness, scheduling, and day-wise clinical milestones.

Documentation & Regulatory Compliance

- Maintain case files, transplant checklists, clinical logs, audit records.
- Ensure compliance with: Human Organ Transplant Act (HOTA), Transplant Authorization Committee guidelines, NMC / NABH standards, Hospital SOPs
- Prepare documents for internal & external audits.
- Prepare documents for internal & external audits.





Cadaveric Transplant Coordination (Renal/GI)

- Liaise with Jeeva Sarthakathe (Karnataka) or equivalent state transplant authority.
- Manage: Recipient listing, Status updates, Organ allocation workflow, Transport & logistics
- Coordinate with ICU, retrieval teams, and transport agency when needed.

Post-Transplant Follow-Up

- Maintain patient follow-up calendar.
- Track OPD visits, lab monitoring, complications, and reminders.
- Assist transplant physicians in outcome reporting

ACADEMIC COORDINATION

Program Administration

- End-to-end academic handling of DNB / Fellowship programs including: Admission & induction, Rotation planning, Attendance, log books & competency assessments, Faculty coordination,

Compliance & Accreditation

- Maintain compliance with NBE / NMC norms.
- Prepare and update:
- Coordinate with inspectors during NBE/NMC audits

Teaching & Training Support

- Schedule academic sessions, seminars, mortality meetings, audits, and journal clubs.
- Ensure documentation of academic hours and evaluation sheets.
- Maintain academic calendars, teaching-learning resources, and training materials

Student Services & Coordination

- Support fellows/residents with onboarding, ID cards, leaves, stipend coordination (with HR).
- Act as the first point of contact for resolving academic queries

Data & Reporting

- Maintain academic dashboards.
- Submit monthly/quarterly reports to NBE/NMC or institutional academic board.
- Handle program correspondence, notices, and meeting minutes.

Work Location: In person

📌 Transplant Coordinator (Yelahanka)
🏢 cytecare hospital
📍 Yelahanka