Job Overview: We are seeking a skilled and experienced Facility Operations Manager to oversee the facility maintenance for our organization. This role requires a qualified with expertise in facility management, ensuring the smooth and efficient running of daily operations while maintaining a focus on regulatory compliance, team leadership, and process improvement.
The ideal candidate will have a solid background in operations management, coupled with strong leadership and communication skills. The role requires a balance of financial acumen and operational oversight to support the company’s goals and objectives.
Key Responsibilities
- Facility Operations and Maintenance:
- Oversee daily operations and maintenance of the facility, including building systems (HVAC, electrical, plumbing, etc.), with support from the Administration Supervisor.
- Develop and implement maintenance schedules to ensure the facility remains operational and well-maintained.
- Conduct routine inspections to identify and resolve operational and facility-related issues.
- Coordinate with contractors, vendors, and service providers to manage costs of repairs and maintenance and ensure timely payments with the Accounts team.
- Team Leadership and Development:
- Ensure compliance with safety and health regulations for the facility, creating reminders and a reporting mechanism for the Supervisor.
- Lead and manage Administration team, providing guidance, training, and mentorship.
- Set performance goals and conduct regular evaluations to ensure team productivity and efficiency.
- Foster a culture of accountability, accuracy,
and continuous improvement within the department.
- Regulatory Compliance:
- Stay updated on changes in laws and regulations impacting the organization’s practices.
- Ensure compliance with standards, and reporting requirements
- Collaborate with regulatory bodies during audits and inspections.
- Strategic Planning and Insights:
- Evaluate and mitigate financial risks to safeguard company assets.
- Support strategic decision-making by providing insights and recommendations.
- Develop long-term plans aligned with the organization’s goals and objectives.
- Process Improvement:
- Streamline and enhance processes to improve efficiency and accuracy.
- Implement and oversee solution
Key Skills and Qualifications:
- Education: Bachelor's in related field.
- Experience: Minimum of 1-2 years
- Technical Skills: Proficiency in advanced Microsoft Excel skills.
- Leadership: Strong leadership and team management skills with the ability to foster a collaborative work environment.
- Analytical Skills: Excellent analytical and problem-solving abilities, with a keen attention to detail.
- Communication: Strong verbal and written communication skills to effectively convey complex information to non-financial stakeholders.
- Regulatory Knowledge: In-depth understanding of laws and relevant regulations.
Work Environment:
- Office-based with occasional travel required for meetings.
Performance Indicators:
- Timeliness and accuracy of reports and forecasts.
- Compliance with regulatory requirements and successful completion of audits.
- Team performance and productivity.