Job Summary:
The Office Staff will be responsible for handling day-to-day office administrative activities, maintaining records, coordinating with employees and departments, and supporting smooth office operations.
Key Responsibilities:
- Handle day-to-day office administrative work.
- Maintain and update company records, files, and documents.
- Manage incoming and outgoing calls, emails, and correspondence.
- Prepare letters, reports, notices, and other office documents.
- Maintain attendance and leave records.
- Coordinate with HR, accounts, management, and other departments.
- Support recruitment and employee-related documentation when required.
- Maintain office supplies and stationery records.
- Enter and maintain data using MS Excel and MS Word.
- Assist in preparing invoices, bills, registers, and basic reports.
- Coordinate with vendors, visitors, and other external parties.
- Ensure proper filing and confidentiality of company documents.
- Perform other administrative duties assigned by management.
Required Skills:
- Basic knowledge of MS Excel, MS Word, and Email.
- Positive communication skills.
- Basic computer and data-entry skills.
- Good organizational and time-management skills.
- Ability to maintain records accurately.
- Positive attitude and willingness to learn.
- Ability to work independently as well as in a team.