Administrative Assistant , 2+yrs exp , Kochi

Position: Administrative Assistant
Industry: Interior Design & Architecture
Location: Vytilla , KochiSalary: Upto 20000 (Based on Experience)
Key Responsibilities

- Calendar Management: Manage the MD’s daily calendar, fix appointments, schedule internal team syncs, and coordinate client meetings.
- Travel Coordination: Book flights, hotels, and local transit for the MD and project site visits.
- Gatekeeping & Communication: Screen incoming phone calls, answer inquiries, and draft skilled emails, letters, and memos on behalf of the MD.
- Meeting Documentation: Attend key management meetings, take minutes of meetings (MoMs), and track action items.
- Client & Vendor Liaison: Act as the first point of contact for clients, contractors, material vendors, and consultants via phone, email, and front-desk visits.
- Design & Project Support: Assist project teams by organizing digital/physical design files, tracking project deadlines, and maintaining material sample libraries.
- Documentation & Filing: Maintain well-organized digital (Google Workspace / OneDrive)



and physical filing systems for contracts, vendor bills, and client proposals.
- Inventory & Supplies: Monitor and reorder office stationery, pantry items, and basic site-office supplies

Required Skills & Qualifications

- Experience: 1 to 3 years of experience as an administrative assistant, executive secretary, or front-office coordinator (preferably within design, architecture, or creative agencies).
- English Communication: Must be able to draft formal client emails, business proposals, and handle phone conversations professionally.
- Computer & Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace (Gmail, Docs, Sheets, Drive).Familiarity with basic PDF editors, digital filing, and video-conferencing tools (Zoom, Google Meet, Microsoft Teams).
Interested candidates are requested to share their updated resume to [email protected] or contact +91-XXXXXXXXXX

Work Location: In person

📌 Administrative Assistant (Kochi)
🏢 Affable Jobs
📍 Kochi