Job Title: Executive Secretary
Department: Administration / Executive Office
Location: Avera Heart Hospital, Coimbatore

Job Summary:
Provide high-level administrative and secretarial support to the COO/Director by managing schedules, meetings, correspondence, documentation, MIS reports, and coordination with various departments to ensure smooth and efficient executive operations.

Key Responsibilities

- Manage the COO/Director’s calendar, appointments, meetings, and daily schedule.
- Coordinate and schedule internal and external meetings with doctors, HODs, management, vendors, and other stakeholders.
- Prepare meeting agendas, minutes of meetings (MoM), presentations, and follow-up action points.
- Maintain confidential records, documents, reports, and correspondence.
- Draft and proofread official letters, emails, notices, circulars, and management communications.
- Coordinate with various departments and obtain required reports/data for management review.
- Track pending matters, decisions, and action items and ensure timely follow-up with concerned departments.
- Prepare and maintain MIS reports, dashboards, statements, and presentations as required.
- Handle telephone calls, correspondence, visitors, and communications professionally.
- Assist in preparing management review materials and presentations.




- Maintain proper filing and documentation of executive office records.
- Coordinate travel arrangements, official appointments, and other administrative requirements when required.
- Handle sensitive and confidential information with discretion.
- Perform any other administrative and coordination responsibilities assigned by the COO/Director.

Qualification & Experience

- Qualification: Any Graduate; MBA/PG Diploma in Management or Secretarial/Administration qualification preferred.
- Experience: 3–7 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar role.
- Experience in a hospital/healthcare organization is preferred.
- Excellent communication, drafting, coordination, and organizational skills.
- Proficiency in MS Office – Word, Excel, PowerPoint and Outlook/email.
- Robust follow-up, time-management, and multitasking abilities.
- Should maintain high standards of confidentiality, professionalism, and discretion.

Key Competencies

Executive Coordination | Communication | Confidentiality | Documentation | MIS Reporting | Meeting Management | Follow-up | MS Office | Time Management | Interpersonal Skills

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Cell phone reimbursement
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Executive Secretary (Coimbatore)
🏢 Avera Heart Hospital
📍 Coimbatore