OB DESCRIPTION – ADMINISTRATION OFFICER

Position: Administration Officer
Department: Administration
Reports To: Management / General Manager
Location: Madurai

Job Summary

The Administration Officer is responsible for managing and coordinating the company's day-to-day administrative activities, maintaining proper records, ensuring smooth office operations, and supporting management in implementing company policies and procedures.

Key Roles & Responsibilities

1. Office Administration

- Manage the day-to-day administrative operations of the office.
- Ensure the office functions smoothly and efficiently.
- Coordinate office facilities, stationery, equipment, and other administrative requirements.
- Maintain proper office records, registers, files, and documents.

2. Staff Coordination

- Monitor employee attendance, punctuality, leave, and general discipline.
- Communicate management instructions, policies, notices, and announcements to staff.
- Coordinate with employees regarding administrative requirements and follow-ups.
- Assist in resolving routine staff-related administrative matters.

3. Documentation & Records

- Prepare official letters, notices, memos, warning letters, and other administrative documents.
- Maintain employee and company administrative records systematically.
- Ensure documents are properly filed and updated.
- Maintain confidentiality of company and employee information.

4. Management Support

- Assist management with administrative planning and daily operational requirements.
- Prepare administrative reports and updates as required.
- Coordinate meetings, maintain schedules, and ensure staff participation.
- Follow up on management instructions and ensure timely completion.

5. HR & Employee Administration

- Support employee joining and exit formalities.




- Coordinate collection and maintenance of employee documents.
- Maintain attendance and leave records.
- Assist HR in implementing company policies and procedures.
- Ensure employees follow proper communication and reporting procedures.

6. Inter-Department Coordination

- Coordinate with Accounts, HR, Architecture, Site, Marketing, and other departments.
- Ensure important information is communicated to the concerned team on time.
- Follow up on pending administrative requirements.

Required Skills

- Excellent communication and coordination skills.
- Good knowledge of MS Word, Excel, and email communication.
- Strong documentation and record-maintenance skills.
- Valuable follow-up and time-management abilities.
- Ability to handle confidential information responsibly.
- Strong organizational and problem-solving skills.
- Ability to communicate professionally with management and employees.
- Ability to handle multiple responsibilities independently.

Educational Qualification

Bachelor's Degree in any relevant discipline.

A qualification in Business Administration, Human Resources, Commerce, or Management will be an advantage.

Experience

2–3 years of experience in administration, office management, HR administration, or a similar position is preferred.

Key Competencies

- Responsibility and accountability
- Professional communication
- Leadership and coordination
- Discipline and punctuality
- Confidentiality
- Problem-solving
- Attention to detail
- Decision-making
- Team management

Other Requirements

- Must maintain professional conduct and workplace discipline.
- Must be capable of handling administrative matters independently.
- Must follow company policies and management instructions.
- Willingness to take additional administrative responsibilities as assigned by management.

Pay: ₹10,000.00 - ₹17,000.00 per month

Work Location: In person

📌 Administration Officer (Madurai)
🏢 Nachiyar construction
📍 Madurai