Executive Assistant

Interior Design Studio

Reports to: Managing Director

Location: Coimbatore

Type: Full-time

About the Role

We're looking for an organized, proactive Executive Assistant to support our principal designer and keep the studio running smoothly. You'll manage the executive's calendar and communications and coordinate with clients, vendors, and the design team. Familiarity with interior design workflows is a strong advantage.

Key ResponsibilitiesExecutive Support

- Manage calendar, meetings, travel, and site-visit schedules
- Screen and respond to emails and calls on the executive's behalf
- Prepare meeting agendas, notes, and follow-up action lists
- Handle confidential information with discretion

Client and Project Coordination

- Serve as first point of contact for clients, scheduling consultations, presentations, and walkthroughs
- Track project timelines, milestones, and deliverables across multiple projects
- Prepare and send proposals, quotations, contracts, and invoices
- Follow up on client approvals, payments, and feedback

Vendor and Procurement Support

- Coordinate with suppliers, contractors, fabricators, and showrooms
- Request and compare quotes, track purchase orders, and monitor delivery schedules
- Maintain the material, finish, and furniture sample library and vendor database

Design Studio Operations

- Assist with moodboards,



presentation decks, and client portfolios
- Organize drawings, specifications, and project files (digital and physical)
- Support social media, portfolio updates, and award or magazine submissions
- Manage office supplies, studio administration, and basic bookkeeping coordination

Requirements

- Bachelor's degree in business administration, interior design, architecture, or a related field
- 2–5 years of experience as an EA, PA, or studio coordinator (design, architecture, or hospitality preferred)
- Excellent written and verbal communication
- Robust organization, multitasking, and deadline management
- Proficiency in MS Office / Google Workspace, and project tools (Asana, Trello, or similar)
- Professional, polished client-facing manner

Preferred Skills

- Basic knowledge of interior design terms, materials, and the project lifecycle (concept → design development → execution)
- Working knowledge of Canva, Adobe Suite, SketchUp, or AutoCAD viewing
- Experience with quotations, BOQs, or procurement tracking
- Eye for aesthetics and attention to detail

What We Offer

- Close mentorship from a senior designer
- Exposure to high-end residential and commercial projects

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Coimbatore)
🏢 Kiba square
📍 Coimbatore