Title: HR & Admin Executive

Location: Mumbai, Lower Parel

Job Type: Full-time

Experience Level: 4–5 years

Who We Are

Baaya Design is an award-winning pioneer in the spatial design segment, creating innovative, bespoke art, artefacts and lighting for residential, hospitality, workspaces, public spaces, and airports. The Baaya team works with over 15 art and craft forms, making one-of-a-kind creations that leverage the rich variety of artisan as well as up-to-date-day skills. Through our process of Design Innovation, we translate indigenous skills into meaningful, contemporary applications. Baaya has earned accolades as one of India’s Best Design Studios.

Our Experience Centre based in Mumbai (Lower Parel), features our Signature Artworks across multiple Indian art forms with a focus on design innovation. At Baaya, design meets purpose; each project helps preserve heritage and supports artisan communities. We pride ourselves as Art Designers, creating art that tells impactful stories of our clients. We’ve worked on iconic projects like Tata Bombay House and Hyatt Regency Dehradun, in collaboration with top architectural and interior design firms.

Role Overview

The HR & Admin Executive plays a vital role in facilitating smooth organizational operations by bridging human resources management, office administration, and general financial compliance support. This role is responsible for overseeing end-to-end recruitment, onboarding, and ongoing employee support to foster a positive workplace culture. Additionally, the executive manages day-to-day administrative tasks, facility operations, vendor coordination, petty cash, and expense processing, ensuring operational efficiency, statutory compliance,



and strong cost management across teams.

ROLE/RESPONSIBILITY:

- Recruitment and Onboarding: Handling end-to-end recruitment including job postings, screening, coordination, interviews and onboarding of candidates, ensuring smooth joining and documentation processes.
- Payroll and Attendance Support: Preparing payroll inputs and attendance workings with accuracy and completeness for review, and maintaining related records and documentation.
- HR Documentation and Compliance Support: Maintaining employee records, contracts and HR documentation, while supporting compliance-related activities including PF, ESIC, mediclaim and other statutory requirements with the scaling of SDJ operations.
- Employee Coordination and Support: Acting as a point of contact for employee queries and concerns, ensuring timely resolution and follow-up, and supporting employee engagement and day-to-day HR coordination.
- Office Administration: Managing day-to-day administrative operations including vendor coordination, AMC management, procurement of office supplies and services, and ensuring smooth functioning of office facilities.
- Cost Management and Budget Support: Driving cost optimization through vendor negotiations and monitoring administrative expenses including stationery and consumables, while supporting tracking and control of admin-related budgets.




- Reimbursements and Expense Control: Processing and verifying employee reimbursement claims as per policy requirements, ensuring accuracy of supporting documents and adherence to defined processes.
- Petty Cash and Expense Entries: Managing petty cash transactions and recording petty cash and credit card expense entries in the system with proper documentation and control.
- Finance Support: Supporting finance team in maintaining discipline in expense-related processes, identifying discrepancies and assisting in timely resolution of issues.
- Process Improvement and Systems: Supporting implementation and effective usage of systems such as Zoho for reimbursement and expense management, ensuring proper tracking, documentation and process adherence.
- Coordination and General Support: Coordinating with internal teams and external stakeholders for smooth execution of HR, admin and finance-related activities, and supporting additional responsibilities as required.

Qualifications & Key Competencies

- Bachelor's degree in any discipline or equivalent professional qualifications
- 4 to 5 years of relevant professional experience
- Demonstrated self-motivation and initiative
- High degree of focus and detail orientation
- Proven ability to meet tight deadlines consistently

How to Apply

Send your resume to [email protected] or contact +91 91522 12332.

Job Type: Full-time

Pay: ₹400,000.00 - ₹500,000.00 per year

Benefits:

- Flexible schedule

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Experience:

- total work: 4 years (Required)

Work Location: In person

📌 HR & Admin Executive (Mumbai)
🏢 Baaya Design
📍 Mumbai