JOB DESCRIPTIONHR & Admin Executive

Department: Human Resources & Administration
Location: Coimbatore
Employment Type: Full-Time
Experience: 1–3 Years
Qualification: Any Degree / MBA HR optional

Job Summary

We are looking for a responsible and organized HR & Admin Executive to manage day-to-day HR operations and administrative activities. The candidate will support recruitment, employee documentation, attendance, leave management, employee coordination, and general office administration.

Key ResponsibilitiesHR Operations

- Manage day-to-day HR activities and employee coordination.
- Handle recruitment and selection activities, including job postings, candidate screening, interview coordination, and follow-ups.
- Coordinate employee joining and onboarding formalities.
- Maintain employee personal files, HR records, and documentation.
- Prepare appointment letters, offer letters, confirmation letters, transfer letters, relieving letters, and other HR documents.
- Maintain and monitor employee attendance, leave, late-coming, and absenteeism records.
- Coordinate with employees regarding attendance and leave-related matters.
- Support monthly payroll preparation by providing attendance, leave, LOP, and other required information.
- Handle employee grievances and coordinate with management for resolution.
- Maintain employee databases and HR reports.
- Assist in implementing company HR policies and procedures.
- Support performance appraisal and employee evaluation processes.
- Coordinate employee engagement activities and internal communications.

Administration

- Manage day-to-day office administration activities.
- Handle front office/reception coordination and visitor management when required.
- Coordinate with housekeeping, security, maintenance, vendors,



and service providers.
- Monitor office stationery, pantry requirements, and general office supplies.
- Maintain administrative registers, files, and records.
- Coordinate office meetings, events, and other administrative arrangements.
- Handle incoming and outgoing courier, documents, and correspondence.
- Ensure the office premises are maintained in a clean, safe, and professional manner.
- Coordinate with different departments for administrative requirements.
- Assist management with various administrative tasks and reports.

Compliance & Documentation

- Assist in maintaining statutory and HR compliance records.
- Support PF, ESI, Labour Law, and other statutory-related activities as applicable.
- Maintain proper documentation for audits and inspections.
- Ensure employee records and HR documents are updated and confidential.
- Coordinate with external consultants/agencies for HR and compliance requirements when necessary.

Required Qualifications

- Any Bachelor's Degree.
- MBA / PG Diploma in HR is preferred.
- 1–3 years of experience in HR & Administration.
- Candidates with experience in a manufacturing company will be preferred.

Required Skills

- Good knowledge of HR operations and administration.
- Good communication and interpersonal skills.
- Good knowledge of MS Excel, MS Word, and Email.
- Ability to maintain accurate employee records and reports.
- Good organizational and time-management skills.
- Problem-solving and decision-making ability.
- Ability to maintain confidentiality of employee and company information.
- Ability to coordinate effectively with employees and different departments.

Preferred Candidate

- Candidates with experience in HR

Pay: ₹15,000.00 - ₹20,000.00 per month

Advantages:

- Provident Fund

Work Location: In person

📌 HR & Admin Executive (Singanallur)
🏢 Vinprocess Technologies India Private
📍 Singanallur