The Procurement Executive will be responsible for supporting
the organization’s procurement operations, ensuring timely sourcing, vendor
coordination, compliance with policies, and smooth delivery of goods and
services. The role demands attention to detail, documentation accuracy, and
effective communication with internal teams and external vendors.
Key Responsibilities
• Procurement
Operations
• Assist
in preparing procurement plans based on indents and requirements.
• Source
quotations, prepare bid comparison sheets, and support vendor selection.
• Maintain
procurement trackers and ensure timely updates.
• Vendor
Management
• Coordinate
with vendors for quotations, deliveries, and exchanges.
• Support
onboarding of current vendors as per organizational guidelines.
• Monitor
vendor performance and escalate issues to the Procurement Manager.
• Cost
& Compliance
• Conduct
basic market surveys and price benchmarking.
• Ensure
procurement activities comply with organizational policies, donor
regulations, and audit requirements.
• Support
documentation for approvals, contracts, and payment records.
• Quality
& Delivery
• Verify
deliveries against purchase orders and report discrepancies.
• Ensure
invoices are logged and handed over to finance/program teams within SLA.
• Track
warranty claims and coordinate with vendors for replacements.