Role purpose
The Merchandise Manager owns the university's branded merchandise end to end: sourcing and quality-checking products, securing management approval, managing stock, and running sales at the campus kiosk. The role also prepares corporate gifts for visiting guests and dignitaries, so every item that carries the university's name reflects its brand and standards.
Key responsibilities
1. Vendor sourcing and samples
• Identify, evaluate and empanel vendors for apparel, stationery, accessories, souvenirs and gift items.
• Obtain quotations and samples from at least three vendors per product category.
• Negotiate price, minimum order quantity, delivery timelines and payment terms within approved budgets.
• Maintain a vendor database with ratings on quality, price, delivery and responsiveness.
• Ensure all purchases follow the university's procurement policy and approval matrix.
2. Quality control and management approval
• Inspect samples for material, finish, durability, colour accuracy and correct use of the university logo and brand guidelines.




• Present shortlisted samples to management with costing, comparison and recommendation.
• Secure written approval before placing bulk orders.
• Check bulk deliveries against the approved sample; reject or return defective stock and document deviations.
3. Inventory and stock management
• Maintain accurate stock records (receipts, issues, sales, returns, damages) in the inventory system or register.
• Set reorder levels for fast-moving items and plan replenishment ahead of admissions, convocation, events and festivals.
• Conduct monthly physical stock counts and reconcile with records and sales.
• Ensure protected, organised storage and minimise dead, damaged or slow-moving stock.
4. Merchandise kiosk sales
• Run day-to-day operations of the campus merchandise kiosk, including opening hours, display and staffing.
• Achieve monthly sales targets; plan promotions for orientation, convocation, alumni meets and campus events.
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📌 Merchandise Manager (Pune)
🏢 Ajeenkya D Y Patil University
📍 Pune