Job Description

Key responsibilities

• Company secretarial compliance

Manage company secretarial compliance for the Indian entities, including compliance under the Companies Act 2013, applicable rules, Secretarial Standards and other relevant corporate governance requirements.

Ensure timely preparation, filing and maintenance of statutory forms, returns, registers, resolutions, minutes and records.

Monitor statutory deadlines and ensure all required filings and actions are completed accurately and on time.

Maintain a transparent compliance calendar and provide regular visibility on upcoming deadlines, required actions and open items.

• Board, committee and shareholder matters

Coordinate Board, committee and shareholder meetings, including agenda preparation, meeting notices, supporting documents, attendance registers, resolutions, minutes and certified extracts.

Ensure minutes are prepared, circulated and finalised within applicable timelines and internal policy standards..

Support directors and management with clear guidance on company secretarial processes,



governance requirements and required approvals.

Ensure smooth execution of resolutions, filings and follow-up actions after meetings.

• Corporate records and documentation

Maintain complete, accurate and audit-ready corporate records for all relevant Indian entities.

Ensure proper organisation of ROC e-forms, RBI filings, statutory registers, secretarial documents, Board records and shareholder documentation.

Manage and maintain the SharePoint repository for company secretarial documents and document storage in Diligent Entities tool, ensuring records are structured, complete, accessible and up to date.

Identify missing documents or gaps in historical records and drive follow-up actions to close them.

• Governance and internal coordination

Act as a reliable company secretarial point of contact for local management, Finance, Human Resources, Legal and other relevant functions.

Work closely with BU a

📌 Company Secretary (Hyderabad)
🏢 Trouw Nutrition
📍 Hyderabad